Site Administrator

The successful candidate will play a key role in ensuring the smooth and efficient running of the site, helping to manage documents, coordinate schedules, and provide support to the site team.

Vestas are the global leader in wind power solutions. We are powering the energy transition globally, and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to, or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you, and look forward to receiving your application.

• Prepare outgoing mail and freight. Record information of incoming stock items, including checking quantities, recording locations, filing
• Raise, maintain and reconcile Site based Purchase Orders along with Purchase Order register
• Reconcile expenses, including corporate credit cards and maintain corporate card expense register
• Organize annual training for Vestas Site based employees
• Support Site Manager, QSE Professional and QSE Administrator to ensure all compliance of WHSMP, ERP are well documented and prepared in an accurate and timely manner
• Arrange all Emergency equipment required for Site. First aid kits, emergency response team PPE, radios etc
• Raise, maintain and reconcile vendor requirements for sites, site based purchase Orders for non-conformance reports
• Tasks completed to required level for KPI compliance
• Purchasing of Vestas Site office kitchen supplies
• Accurately maintain and reconcile working hours of all wind farm employees, including subcontractors and client.
• Calculate Time in Lieu
• Order all Installation Consumables and tooling
• Arrange all PPE orders for Site based employees and visitors
• Arrange all Travel, Accommodation and vehicles for site-based employees and visitors
• Assist site and stakeholders with reporting requirements

• Minimum 5 years' experience providing proactive and professional Administrative and Management support at senior level
• Experience with project management and a high level of organisational and planning skills
• Customer invoicing and accounts receivable
• Working in an autonomous environment and taking initiative

• Advanced MS Office, particularly Word, Excel, Outlook and PowerPoint
• SAP Knowledge (desirable but not essential) or knowledge of similar ERP systems
• Ability to establish and maintain an extremely high level of confidentiality
• Internal and External customer and supplier relationship building skills
• Ability to keep relationships at a professional level to ensure objectivity in supporting the ANZ service management team
• Ability to participate effectively as part of a team
• Highly developed planning and organizational skills
• Extremely well-developed written and verbal communication skills
• Highly developed problem-solving skills
• Strong time-management skills
• Highly professional approach to all activities

• A strong safety cultures
• Dynamic and fast-paced work environment
• An opportunity to work with the world leader in wind energy.
• The opportunity to further develop your skills and professional development.
• Global career progression prospects.
• Diversity and Inclusion

• All potential employees will be subject to undertaking a full medical assessment to be considered for this role.
• Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date.

• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• Flexible workplace arrangements
• 13 weeks Paid Primary Carers Leave
• 3 weeks Paid Secondary Carers Leave
• Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.