Specialist, Office Administration (Full Potential)

JOB SUMMARY

This role plays a crucial role in supporting the Director of HR Services, APEC in managing the day-to-day operations of the office. This position is responsible for ensuring smooth operations, maintaining a conducive work environment, and enhancing the overall employee experience. The ideal candidate will be highly organized, proactive, and capable of handling multiple tasks efficiently.

CANDIDATE PROFILE

Education and Experience

Required

• Diploma in Business Administration, or a related field
• 2+ years of experience in office administration role
• Demonstrated passion for taking care of employees, providing excellent services, and ensuring the best employee lifecycle experience

Preferred

• Experience in the hospitality industry or a related field
• Demonstrated ability to work collaboratively with a diverse team and stakeholders

CORE WORK ACTIVITIES

• Oversee the daily functioning of the office to ensure smooth operations and address any issues that arise promptly
• Manage inventory and procurement of office supplies, such as stationery and pantry items, to ensure availability and cost-efficiency
• Coordinate with other offices to update the office directory monthly to ensure accurate contact information for all associates
• Assist in the recruitment and onboarding process for interns, including scheduling interviews and preparing necessary documentation
• Handles all HR administrative matters relating to internship, such as preparing monthly interns allowance report for payroll, leave records, etc.
• Prepare and distribute the weekly office newsletter to keep associates informed about company updates, events, and announcements
• Prepare and draft internal communications, such as memos, emails, and announcements, as directed by the Director of HR Services, APEC
• Assist in the organizing office events and activities to promote associate engagement and a positive work environment
• Process invoices from vendors, ensuring timely payment and accurate record-keepingTop of Form
• Manage service awards recognition program for the Singapore Office
• Cover reception duties as and when required
• Any other HR duties as assigned by the Director of HR Services, APEC

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.