Staff Assistant (Corporate And Foundation Relations)

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community, and Excellence.

Position Summary

The Office of Corporate and Foundation Relations (OCFR) manages all corporate and foundation partnerships on behalf of Rice University, directing strategy for stewarding and expanding existing partnerships while identifying and pursuing new opportunities. The staff assistant works with the department coordinators to provide overall administrative support for the team.

The ideal candidate is a detail-oriented self-starter, who is tech savvy, comfortable talking to people, and able to function independently in a fast-paced work environment.

Essential Functions

• Manages calendars for internal and external meetings
• Greets visitors and routes them to appropriate individuals, answers phones, and serves as a resource on procedures and general inquiries
• Distributes routine communications such as memos, notices, emails, and letters
• Assists with data entry as well as management and maintenance of electronic documents.
• Collects data and produces periodic reports, and spreadsheets
• Makes copies, and monitors and orders office supplies
• Tracks facility and office equipment, such as keys, vehicles, and projectors, via logs, and schedules repairs as needed
• Reviews invoices for accuracy, and initiates purchase requisitions
• Arranges meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials
• Makes travel arrangements and monitors expense reporting
• Creates and maintains files and filing systems
• May provide guidance to temporary and student employees on routine matters
• Performs other duties as assigned

Additional Functions/Information

• Monitors office procedures and workflow and makes suggestions for improvements
• Open office environment
• Frequent contact with division/university staff and occasional contact with corporate and foundation partners
• Many hours in front of a computer, light lifting (boxes up to 15 pounds)

Required Qualifications

• HS Diploma or equivalent
• One year of office experience supporting multiple team members with a variety of administrative tasks
• Skills Required
  • Basic computer skills and demonstrated experience with office software and email applications
  • Ability to follow through and complete assigned tasks
  • Good organizational skills and attention to detail
  • Good verbal and written communication skills
  • Good customer service and interpersonal skills

Substitutions

• May substitute additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of experience requirement

Preferred Qualifications

• Education and Experience
  • Bachelor’s degree
  • Experience working at an institution of higher education
  • Experience in a PC Windows environment

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.