Stage School Administrator

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We are seeking a highly organised, proactive, and enthusiastic Administrator to join our busy and growing Stage School team. This is a key role within the organisation, providing administrative support across all areas of the school and acting as a primary point of contact for parents, students, staff, suppliers, and external stakeholders.

The successful candidate will work closely with the Director and Secretary to ensure the smooth day-to-day operation of the school, classes, camps, performances, and events throughout the year.

Key ResponsibilitiesStudent Registration & Enrolment

• Manage all registration and enrolment requests for weekly classes, workshops, holiday camps, and special programmes.
• Process new registrations and maintain accurate student records.
• Monitor class capacities and waiting lists.
• Assist families with registration queries and payment information.

Parent & Student Communication

• Communicate important news, updates, schedules, and event information to parents and students.
• Respond promptly and professionally to emails, phone calls, and general enquiries.
• Maintain clear and consistent communication across all school activities.

Administration & Operations

• Provide comprehensive administrative support to the Director and Secretary.
• Assist with the planning and coordination of school activities, events, productions, and camps.
• Maintain accurate records, databases, and filing systems.
• Prepare documents, reports, schedules, and correspondence as required.

Chaperone & Event Coordination

• Organise and manage chaperone schedules for performances, events, and examinations.
• Liaise with chaperones regarding assignments, availability, and requirements.
• Ensure all relevant documentation is completed and maintained.

Supplier & Stakeholder Communication

• Act as a point of contact for suppliers and service providers.
• Coordinate orders, bookings, and administrative arrangements with external partners.
• Maintain positive working relationships with all suppliers and stakeholders.

General Support

• Support the smooth running of the school office and daily operations.
• Assist with special projects and administrative tasks as directed.
• Work collaboratively with teaching staff and management to achieve organisational goals.

Essential Skills & Experience

• Previous experience in an administrative, office management, or customer service role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively in a busy environment.
• High level of attention to detail and accuracy.
• Friendly, professional, and approachable manner.
• Ability to work independently and as part of a team.

Desirable Skills

• Experience working within an educational, performing arts, or children's activity environment.
• Experience with enrolment or booking systems.
• Knowledge of event coordination and scheduling.
• Familiarity with social media and digital communications.

Personal Qualities

• Enthusiastic and positive attitude.
• Strong problem-solving abilities.
• Flexible and adaptable.
• Reliable and trustworthy.
• Passion for working within a creative and educational environment.

Pay: Up to €1,500.00 per month

Benefits:

• Flexitime
• Work from home

Work Location: Hybrid remote in Trim, County Meath