Strategic Operations Assistant

Tailor Your Resume for this Job

Job Posting — Strategic Operations Assistant

Location: Belmont, ON
Type: Full-Time | Start Date: Winter 2025
Reports To: President | Supports: President, General Manager, Operations Manager

Why This Role Exists

Graceview Enterprises Inc. — a trusted ICI general contractor with 47 years of excellence — is growing and investing in smarter systems, streamlined processes, and stronger leadership focus.

The Strategic Operations Assistant is a new and exciting role designed to free up senior management’s time by handling operational coordination, administrative precision, and workflow alignment.
You’ll become the connective tissue between leadership, project teams, and office systems — ensuring things move efficiently, accurately, and on time.

What You’ll Do

1. Executive & Leadership Support (40%)

• Manage key communications, scheduling, and follow-ups for the President, GM, and Operations Manager.
• Prepare agendas, capture minutes, and track action items for leadership and strategic meetings.
• Coordinate leadership updates, reports, and internal communication rhythm.

2. Operational Coordination (30%)

• Support the GM with tracking COR certification, performance review documentation, and vacation schedules.
• Maintain fleet and equipment tracking logs; liaise with service vendors as required.
• Help manage Health & Safety documentation, site reporting, and training records.

3. Project & Estimating Administration (20%)

• Assist Operations Manager with estimating documentation, tender file management, and trade prequalification summaries.
• Help organize SOP documentation, Procore templates, and process improvement initiatives.

4. Systems & Continuous Improvement (10%)

• Identify and implement small automations or efficiency tools to reduce manual workload.
• Contribute ideas for standardizing templates, filing systems, and recurring workflows.

Who You Are

• Organized & Accountable: You thrive on structure and follow-through.
• Systems-Minded: You see patterns, connect dots, and build repeatable solutions.
• Professional Communicator: You’re clear, concise, and respectful — with strong writing and interpersonal skills.
• Tech-Comfortable: You can navigate Microsoft 365, Google Workspace, and tools like Procore.
• Discreet & Trustworthy: You handle confidential information with care and professionalism.
• Values-Driven: Integrity, Teamwork, Excellence, Respect, and Stewardship guide your daily work.

Qualifications

• 5+ years in an administrative, project coordination, or operations support role.
• Experience in construction, contracting, or project-based environments preferred.
• Strong skills in Excel, Word, and cloud-based file management.
• Familiarity with workflow automation is an asset.

Why Join Graceview

• Work alongside a high-performing leadership team driving innovation and growth.
• Be part of a faith-grounded company that values relationships and quality workmanship.
• Play a key role in helping the organization scale efficiently and sustainably.
• Competitive compensation, benefits, and growth potential.

How to Apply

Submit your résumé and a short cover letter describing how you help leaders “buy back their time.”

Job Type: Full-time

Pay: $55,400.00-$69,652.91 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Experience:

• Operations coordination: 5 years (required)
• Commercial construction: 5 years (required)

Work Location: In person