Student Records Officer (25-42)

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Support Staff Job Location Timmins Job Features Job Category Full-Time Competition # 25-42 Closing Date September 10, 2025 Effective Date Immediately Classification Support Staff, Payband G Division Internal/External Salary Range $33.55 to $38.88 Starting Salary $33.55 Hours of Work 35 hrs/wk Northern College is seeking a Student Records Officer in the Office of the Registrar. The successful candidate will possess good judgment and problem-solving skills with excellent customer service, interpersonal, writing, and communication skills. At Northern College, we’re committed to the ongoing success and development of everyone who passes through our learning spaces, whether they be our students, employees or community members. We believe in investing in those who invest in us, constantly working to build a collaborative and friendly working environment while offering top tier benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors and positive, engaged work teams. Reporting to the Associate Registrar, the successful candidate will support strategic enrolment management initiatives including systematic Registrarial records review and identification of students at risk and creation of reports for intervention. They will develop extensive knowledge of a complex student information system (SIS). What you will be doing: Maintain user access (staff) by reviewing appropriateness of accessibility, granting access rights, updating them annually, and removing them when necessary; Build fees and ancillaries into SIS for three (3) Intakes annually for all campuses for different student bodies (Domestic and International) and other partners; Responsible for understanding and implementing each financial revenue code and funding amounts for all programs (Domestic and International) on every campus including Business and Community Development and private college partners; Respond to Increasing complexity of Ministry reports including International enrolment numbers whose files need to be a part of Audit Enrolment, CSER, KPI, Statistics Canada; Develop queries/reports in consultation with system consultants, prepares and submits various Ministry reports and internal statistical reports used for administrative planning purposes; and Responsible for processing revisions, updates and changes to student records as submitted by Coordinators, such as coordinating the inputting of all course grades, producing and distributing all transcripts on a college wide basis. A detailed job description is available from the Human Resource Services department. What you will need to be considered: Minimum 2-year diploma in Business or Office Administration and/or Information Systems program or related/relevant field; and Minimum 3 years’ relevant experience working with database/programs. What Northern has to offer: Defined benefit pension plan; Professional development opportunities; Wellness programs; Employee Assistance Program; Tuition assistance; Generous vacation and holiday closure; Group insurance benefits (medical, dental, life insurance, LTD, etc.); and Relocation expense reimbursement. The incumbent may be required to provide a criminal reference check. As part of Northern College’s action on reconciliation, the College recognizes its responsibility to make a difference through increasing the number of Indigenous employees who work in the academic field. We encourage applicants who identify as Indigenous to apply. Northern College is committed to an inclusive, barrier-free selection process. To request reasonable accommodation at any time during the selection process, please contact the Human Resource Services department. Information received relating to accommodation needs of applicants will be addressed confidentially. Northern College values diversity and is an equal opportunity employer. We thank all applicants for their interest in Northern College, only those to be interviewed will be contacted. Applications received after the close date will not be considered. To apply, submit your covering letter and resume online at www.northerncollege.ca/careers/