Subcontracts Specialist

At BAE Systems Australia

• Do interesting work that MATTERS
• ENJOY what you do
• GROW your career
• Be YOU

We work in a thriving sector - one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

We are currently looking for a Subcontracts Specialist/Contract Administrator to join our Hunter Class Frigates Program line of business, reporting to the Senior Production Subcontracts Manager.

The Subcontracts Specialist is responsible for the establishment, placement and management of the appropriate contracting arrangements to deliver the cost, schedule, quality and safety requirements of the business for onsite subcontractors.

We embrace flexible work arrangements at BAE Systems Australia, such as working a 9-day fortnight and hybrid working.

Key responsibilities include:

• Leading or supporting sourcing and contract management of subcontracts within a specific program.
• Reporting on subcontract performance, risk, delivery, and quality against set targets.
• Managing supplier relationships, including regular engagement and escalation of performance concerns and risks.
• Conduct of all subcontract related matters including Subcontractor progress claims, payment valuations, warranties, notices, variations and contract amendments
• Monitor and report on subcontractor forecasts of cost and value including Preliminaries
• Building cross-functional relationships with project stakeholders to facilitate timely decision-making.
• Coordinating the supplier evaluation process and supporting sourcing recommendations.
• Lead supplier negotiations and finalise supplier agreements, subcontracts and purchase orders in accordance with set procedures and Delegations of Authority (DOA).
• Applying project management skills to deliver procurement projects on time and within budget.

About YOU

• Strong commercial skills and acumen with a proven capability in contract negotiation and contract management of production / trade subcontracts
• Ability to interact effectively with colleagues within and outside their immediate team, to implement business requirements
• Well-developed self-management skills and demonstrated ability to work under their own initiative to deliver outputs to time, quality and cost
• Ability to use good written and verbal communication skills is important to this role
• The ability to form strong working relationships in a project environment, with key suppliers and internal stakeholders
• The ability to positively contribute to, and solve problems of a complex nature
• Strong interpersonal, communication and influencing skills
• Ability to show initiative, prioritise and meet deadlines
• Project management experience or otherwise, excellent organisational skills
• Intermediate MS Office skills, especially in Word, Excel and PowerPoint
• Intermediate level with Oracle or similar MRP based system.

We believe in hiring for potential, we know that some candidates hesitate if they don't tick all the boxes. If this role interests you, but you don't meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.