Team Administrator - Front Desk

Mō tēnei tūranga | About the Role

Our Business Services Team is seeking a friendly, proactive and customer focused Front of House Administrator to join our Team. Our team provides a caring work environment where you can bring your whole self to work.

We offer a progression model within the Business Services team, where you can start in a Front of House Administrator role, and move into a Team Administrator (TA) role should a vacancy arise, and then be considered for promotion to a Senior TA role if you have developed your skills and abilities to a senior level.

We are looking for people who love all things administration, and can demonstrate initiative and commitment. The Business Services Team Members have a level of autonomy, so you'll need to be self-driven, be able to stay calm while managing time-pressured work, work well as part of a team, and have a sense of humour!

This role provides reception services and as first point of contact, you'll be responsible for creating a welcoming experience for clients and colleagues. You'll also be assigned a variety of administration tasks to work on in-between your reception duties, and need to effectively and efficiently juggle competing priorities with a smile. Our front of house role works onsite on a permanent, full-time basis, Monday to Friday, 8am to 5pm (this means we are not able to offer a working from home option at this stage).

Our ideal candidate will be able to:

• Maintain the reception area, visitor spaces, and common areas, keeping them tidy and inviting throughout the day.
• Manage incoming and outgoing mail and parcels, coordinate meeting room bookings, ordering of monthly stationery and facilities management.
• Assist with employee office inductions, manage catering requests, and help with various administrative tasks.
• Your positive attitude and strong communication skills (written and verbal) allow you to build trusted partnerships within the team and the wider business.

Joining Te Pātaka Whaioranga | Pharmac

We are a whānau centered organisation and understand the importance of maintaining a healthy work life balance. To support our kaimahi and their whānau we offer:

• Five weeks annual leave
• Additional paid leave for our end of year close-down period
• An annual $500 hauora payment
• Access to subsidised health insurance through Southern Cross

We strive to represent Aotearoa and the diverse communities we serve. We are committed to championing workplace inclusion and acknowledge that in order to do their best work, we must foster an environment where people are comfortable to be themselves and work in a way that best suits their individual needs.

The closing date for applications is 24th February at 5pm. We may identify our preferred candidate earlier than the listed closing date, so if this sounds like your next exciting career move, today!

Job details