Team Assistant / Corporate Secretarial Specialist

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Introduction:
Grow with us. Shape what’s next.
At Vincents, we’re not your typical professional services firm. We’re a team of curious, collaborative professionals who want to use our expertise to make a real difference - for our clients, our colleagues, and our communities. With deep capability across Forensic, Tax, and Advisory, we help businesses navigate complexity, make smart decisions, and thrive.

Our vision is simple: to be the trusted advisors of choice - where people thrive and clients succeed.
With 250+ professionals, ten service lines, and a growing national footprint, we offer the scope and support to shape your future - wherever you want to take it.

Why this role matters
This role plays an important part in ensuring our clients’ entities, including companies, trusts and self-managed superannuation funds (SMSFs) are established and administered in line with regulatory requirements.
Working closely with Directors, Managers, Accountants and our Client Onboarding team, you will support clients through the full entity lifecycle, ensuring all statutory obligations are met while delivering an exceptional client experience. Your work will directly contribute to maintaining accurate records, supporting regulatory compliance and enabling seamless client service across the business.

Description:
What you’ll do

In this role you will be responsible for delivering high-quality corporate secretarial and entity management services, including:

• Establishing client entities including companies, trusts and self-managed superannuation funds (SMSFs)
• Managing ATO registrations including ABN, TFN and GST registrations
• Preparing and lodging ASIC forms and related documentation
• Maintaining company secretarial registers and managing annual company statements through the Corporate Affairs System (CAS)
• Coordinating business name registrations, renewals and transfers
• Liaising with ASIC and the ATO regarding entity and compliance matters
• Managing client entity records across systems including APS, CRM, CAS and document management platforms
• Supporting continuous improvement of templates, processes and workflows
• Working collaboratively with colleagues across Business Advisory and Client Onboarding to deliver a seamless client experience
• Occasionally assisting with reception coverage or overflow calls during peak periods or planned leave to support wider team operations

What you’ll bring

We’re looking for someone who combines strong technical knowledge with excellent attention to detail and a proactive approach to supporting both clients and colleagues.

• Previous administration experience within an accounting, legal, professional services or corporate environment will be highly regarded.
• Experience working with ASIC, ABR or ATO online services
• Strong understanding of ASIC requirements and entity compliance obligations
• An interest in corporate governance and entity compliance, with a willingness to learn ASIC requirements and legislative obligations.
• Excellent organisational skills and the ability to manage multiple tasks and deadlines
• High attention to detail and a commitment to accuracy and confidentiality
• Confidence liaising with clients and internal stakeholders
• Strong proficiency across Microsoft 365 (Word, Excel, PowerPoint, Teams and SharePoint)

The Vincents Experience

We believe people do their best work when they’re supported, challenged, and inspired. That’s why we’ve built a culture where you can grow – and stay.

Here’s what you can expect:
VinDay – an extra day of leave to spend however you like
Monthly 1:1s to guide your growth and development
Generous support for study memberships, qualifications, and ongoing professional development
Competitive employee and client referral incentives
A culture that truly celebrates success – from peer recognition to our annual Values Awards Gala
An active calendar of social, inclusion, and wellbeing events that bring our people together

Ready to make your mark? Discover more about our expertise and culture at www.vincents.com.au

Don't meet every requirement? We value potential and commitment to continuous improvement over perfect credentials.