Team Coordinator / Executive Assistant (24m)

Please note that due to the maximum term nature of this role, successful applicants will be engaged via a Volkswagen Group Australia (VGA) approved agency partner and not via VGA directly. Otherwise you will be working with VGA as per typical working arrangements.

Volkswagen Group is one of the world's leading automobile manufacturers, employing more than 600,000 people globally and selling its vehicles in more than 150 countries. The wholly-owned subsidiary has its National Sales Centre based in Sydney home to some of Australia's most recognisable brands which include Audi, CUPRA, Skoda and Volkswagen.

About your new Role:

The Executive Assistant – PV/CV is responsible for providing administrative support to the Brand Directors of Volkswagen Passenger & Commercial Vehicles. This encompasses organising the work, strategic meetings and priorities for both Brand Directors. The role also includes providing support in preparing presentations and business events. Note: this position is a 24 Month Maximum Term contract based in our head office in Zetland.

Your main responsibilities will include:

• Manage the diary of the PV and CV Brand Directors;
• Coordinate arrangements for travel and functions including transport and accommodation arrangements;
• Raising and management of Purchase Orders as well as processing and managing payment of all invoices, tracking budget spend;
• Manage credit card statements, reconciliation and reimbursement matters;
• Distribute bulletin and other information to dealers for the PV/CV brands;
• Coordination of PV/CV meetings including WIP document update and preparation, especially weekly team meetings;
• Planning and realisation of National Dealer Roundtable meetings, Dealer Visits and Sales and Marketing meetings.

To succeed in this role, you will need to possess the following:

• Experience in secretarial, PA and administrative support;
• Sound knowledge of Microsoft applications including Excel, Word, PowerPoint, Outlook;
• Strong written and verbal communication skills;
• High attention to detail and time management skills;
• Ability to organise and coordinate events and travel and liaise with suppliers;
• Strong ability to multi task and prioritise competing tasks;
Practical problem solving skills with an operational focus.

Our Benefits, Rewards and Recognition include:

• A culture of continuous learning, growth and development. You will receive access to personal development opportunities which is why over 25% of our vacancies are filled by internal candidates!
• Additional leave including VGA Day paid leave day and birthday leave
• Discounts on Audi, CUPRA, Skoda and Volkswagen car purchases
• Free entry to Dubbo and Taronga Zoo for you and your family
• Work in an award winning state of the art newly refurbished building recognised by Master Builders Association Australia – our offices include onsite parking and a convenient location with close proximity to Green Square train station

Why Volkswagen Group Australia (VGA)?

Working at VGA provides opportunities for growth, personal development, and career opportunities, we also champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation.

If this sounds like the role and place for you to drive your career to great heights with a world-class organisation, APPLY NOW!

Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experience and backgrounds.

To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia.

Successful applicants will be required to complete background checks through our external provider as a condition of employment.

If we can provide support with access requirements throughout the recruitment process or answer any role specific enquiries please reach out to hr@volkswagen.com.au.