Join Our Team at Network Rail!

Vacancy: Team Organiser

Location: York George Stephenson House

Salary: Circa £25,000 per annum

Role Type: Permanent, Full time

Are you ready to make a difference in people's lives? At Network Rail, we connect passengers and freight customers, ensuring safe and efficient transportation across the country. We're an organisation where people truly matter, and when you join us, you matter to us and millions of others. Click here to watch our inspiring video to learn more about us!

We're dedicated to building a diverse and inclusive organisation that reflects the passengers we serve. To achieve this, we're committed to becoming an open, diverse, and inclusive workplace, leveraging the skills and expertise of our talented workforce. Together, we strive to create a safe and accessible railway for everyone. Discover more about the importance of Diversity and Inclusion at Network Rail by clicking here.

Investing in our people is key to enhancing the safety, reliability, and efficiency of our railway system. If you're passionate about making a meaningful impact, then this opportunity is for you!

At Network rail you will also have a clear development path with access to training and additional qualifications.

In joining Network Rail, you're not only joining an organisation with a vital role to play for the country, but also a team of more than 40,000 people, and a business dedicated to being one of Britain's best employers.

Network Rail Benefits – In addition to the above, you can enjoy a fantastic range of employee benefits, such as:

• 28 days annual leave + bank holidays

• 75% discount on rail leisure travel for you and your family

• 75% subsidised Season Ticket for work travel (includes Underground)

• A range of pension options

• Annual Performance Related Pay package

• Flexible and agile working arrangements

• Discounts on shopping

• Discounted Gym memberships and much more.

For the full range of our fantastic benefits click here.

In the role of Team Organiser, you will support a senior executive or a complex team and provide an efficient and effective general administrative and secretarial support service. Provide technical input interface with maintaining relevant records.

Key Accountabilities –

1. Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.

2. Providing secretarial support to the Strategic Commercial director in the production of and preparing of documents whilst maintaining confidentiality in all duties.

3. Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.

4. Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.

5. Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.

6. Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.

7. Report team problems e.g. IT and office facilities and monitor response.

8. Undertake administrative tasks as directed including technical literature searches for the team.

9. Undertake the role in a way that is consistent with, and reinforces, Network Rail's values.

Essential

• Ability to multitask

• Experience in appropriate IT packages

• Good time manager

• Strong organisation skills

• Excellent communication skills (verbal and written) including good telephone manner

• Experience of working with a team.

Desirable

• Experience of working within a busy commercial/procurement function

• Proactive with strong analytical and project management skills.

• Sound railway background and knowledge of railway geography

• Recognised qualification in keyboard associated skills and office management techniques

• Knowledge and experience of records management