Transplant Coordinator

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1. Job Summary

The Transplant Coordinator is responsible for coordinating organ transplant activities, including patient evaluation, donor coordination, transplant work-up, documentation, regulatory compliance, and post-transplant follow-up. The role ensures smooth coordination among patients, families, doctors, nursing teams, laboratories, and external transplant authorities while maintaining patient confidentiality and adhering to applicable legal and hospital protocols.

2. Key Responsibilities

A. Patient and Donor Coordination

• Coordinate the evaluation and registration of potential transplant recipients and donors.
• Explain the transplant process, investigations, documentation requirements, and follow-up schedule to patients and families.
• Coordinate appointments, investigations, medical evaluations, and multidisciplinary team reviews.
• Facilitate communication between patients, treating consultants, transplant surgeons, and other clinical teams.
• Provide counselling support and guide patients and families through the transplant process.

B. Organ Transplant Coordination

• Coordinate with the transplant team for pre-transplant assessment, transplant scheduling, and post-transplant care.
• Liaise with authorized organ allocation networks, transplant centres, and relevant government authorities.
• Facilitate donor identification, evaluation, and documentation in accordance with applicable laws and approved protocols.
• Coordinate organ allocation and retrieval logistics through authorized channels, including transport and communication when required.
• Ensure timely communication with all concerned departments during transplant procedures.

C. Documentation and Regulatory Compliance

• Maintain accurate patient records, donor files, consent forms, evaluation reports, and transplant registers.
• Ensure completion and verification of mandatory documents and approvals before transplantation.
• Coordinate registrations, permissions, and reporting requirements with the appropriate authorities.
• Ensure compliance with applicable organ transplantation laws, government guidelines, and hospital policies.
• Maintain confidentiality of donor and recipient information and ensure secure handling of records.

D. Post-Transplant Follow-Up

• Coordinate follow-up appointments, laboratory investigations, and specialist consultations.
• Monitor follow-up compliance and remind patients about scheduled visits and prescribed care plans.
• Maintain transplant outcome records and coordinate reporting of complications or concerns to the treating team.
• Support patient education regarding medication adherence, follow-up schedules, and warning signs requiring medical attention.

E. Interdepartmental Coordination and Reporting

• Coordinate with ICU, OT, Emergency, Blood Bank, Laboratory, Radiology, Nursing, Pharmacy, Finance, and Medical Records departments as required.
• Maintain transplant activity reports, pending-case trackers, and statistical records.
• Participate in transplant review meetings, audits, quality improvement activities, and accreditation-related documentation.
• Escalate delays, documentation gaps, and clinical or operational concerns to the appropriate authority.

3. Educational Qualification

• Bachelor's degree in Nursing, Life Sciences, Allied Health Sciences, or a relevant healthcare discipline.
• A qualification in healthcare administration or transplant coordination will be an added advantage.

4. Experience

• Preferably 1–3 years of experience in hospital coordination, transplant services, critical care, or a related clinical department.
• Candidates with relevant transplant coordination experience will be preferred.

5. Required Skills

• Good communication, counselling, and interpersonal skills.
• Strong coordination, documentation, and organizational abilities.
• Knowledge of hospital workflows and patient care processes.
• Familiarity with organ transplantation regulations and documentation requirements.
• Ability to handle sensitive information with confidentiality and empathy.
• Proficiency in MS Office, hospital information systems, and report preparation.
• Ability to coordinate effectively during emergencies and time-sensitive situations.

6. General Responsibilities

• Adhere to hospital policies, patient safety standards, infection control practices, and applicable legal requirements.
• Maintain professional conduct and patient confidentiality at all times.
• Perform other duties related to transplant coordination as assigned by the reporting authority.

Pay: ₹12,000.00 - ₹22,000.00 per month

Benefits:

• Provident Fund

Work Location: In person