Transport & Admin Officer

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Job Description – Transport & Admin Executive

Department: Facilities & Administration
Location: Bengaluru
Reporting To: Deputy Manager
Experience: Minimum 2 years of experience in Employee Transportation Services and General Administration in an MNC, IT/ITES, BPO, or Corporate Environment.

Job Summary

The Transport Executive will be responsible for managing day-to-day employee transportation operations, vendor coordination, transport compliance, and administration support activities. The role requires ensuring safe, timely, and cost-effective transportation services while supporting overall office administration functions.

Key Responsibilities

Employee Transportation

· Prepare and maintain transport rosters and route plans.

• Manage daily employee pick-up and drop operations across shifts.
• Coordinate with transport vendors for vehicle deployment, route planning, and roster management.

· Monitor transport operations and take corrective actions in case of delays or disruptions.

• Monitor transport service quality and resolve employee escalations.
• Ensure compliance with company transport and safety policies.
• Track transportation costs, vendor invoices, and MIS reports.
• Support employee transportation safety and emergency arrangements.
• Maintain transport records, trip details, and vendor performance reports.

· Handle airport transfers and special transport requests.

General Administration

• Coordinate housekeeping, security, pantry, and courier services.
• Support visitor management and meeting room coordination.
• Assist with office maintenance and vendor management activities.
• Maintain administrative records, trackers, and reports.
• Support employee onboarding/offboarding logistics and office events.

Qualifications & Skills

• Graduate in any discipline.
• Minimum 2 years of relevant experience in employee transportation and administration.
• Good knowledge of transport operations, vendor management, and administration processes.
• Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong communication, coordination, and problem-solving skills.
• Ability to work in a fast-paced corporate environment and manage multiple priorities.

· Knowledge of transport routing and cost optimization is preferred.

Preferred

• Experience handling transportation for shift-based operations.
• Knowledge of GPS tracking systems, route optimization, and transport compliance.
• Prior experience in an MNC or large corporate environment.

· Knowledge of compliance and audit requirements related to transportation services.

Other Details:

• Role: Admin Executive
• Shift Timings – Rotational Shifts
• Working days – Mon to Sat (WFO)
• Payroll: 3rd Party
• Location: Bangalore

Key Competencies: Vendor Management | Employee Transportation | Cost Control | MIS Reporting | Administration | Stakeholder Management | Compliance & Safety Management.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person