Tree Works Contracts Manager

SAP Landscapes Ltd has created and sustained Ireland’s most prestigious landscapes for over 40 years. All employees are required to work as part of a team to ensure the quality of work delivered is to an excellent standard and that the work is completed in an efficient and timely manner.

Position: Tree Works Contracts Manager

Location: Maynooth

Reporting to: Operational Manager – Maintenance Department

Responsibilities

Adhering to Company policies and procedures in relation to all aspects of Health and Safety.
Adhering to clients site rules and regulations in general and particularly in relation to Health and Safety.
Organise and plan each day with team members in relation to resources.
Have the ability to work to tight deadlines and maintain focus and composure when dealing with clients and staff.
Maintain strong problem solving skills and be flexible in your approach to working.
Possess strong management skills in order to manage numerous employees.
Demonstrate good interpersonal skills to build rapport with clients and customers on site.
Ensure all work completed is to a high standard as expected by SAP Landscapes.

Requirements

Strong leadership experience is essential for this role.
Good plant knowledge so as to be familiar with the best ways to seasonally manage trees and shrubs on sites.
Excellent planning and time management skills in order to structure each day to work to your maximum ability.
Organisational skills are key to ensure you manage your crews and sites with a coordinated approach, guaranteeing all jobs are completed in a timely and efficient manner to client’s expectations.
Possess strong leadership skills in order to demonstrate the ways of working that is expected from crews.
Ability to work on own initiative and create new and improved ways of working.
Excellent interpersonal and communication skills in order to build up strong relationships with existing clients and potential new customers.
Valid Safe Pass – Essential.
Full clean Driving Licence – Essential.

Package

Salary: Negotiable
Annual Bonus
Company Vehicle
Phone
Laptop / Tablet
General Hours are 6.30am – 16.15 hrs week days (working day may vary)
Pension (T&C’s)
EAP Programme in place (Employee Assistance Programme)
Bike to Work Scheme (T&C’s)
Social Events
Free Car Parking on Site / Maynooth Main Office

Training & Development:

At SAP Landscapes we believe that our most important asset is our people. That is why we like to promote from within and develop employees to progress further in their career. You have the opportunity to grow within the company through our Team Leader Programme and consistent training and development.

SAP Landscapes are an equal opportunities employer.

Duties Include

Manage a high volume of tree works projects.
Manage any incoming non-tree works related projects such as small landscapes works from existing maintenance clients or third parties when required. Review successful contract awards, organise and schedule works including supervision and verifying completion of works. Co-ordinate on specific works to other Contracts Managers where relevant.
Co-ordinate with the rest of the management team to ensure clients are communicated with in a timely fashion with regards to organising works on site and providing dates for works completion.
Ensure crews are carrying out works in accordance with the scope and schedules of works. Visit sites to ensure crews are working to the best of their ability to provide guidance and advice in relation to work being carried out. Undertake manual labour if required in order to support teams or demonstrate how work should be done.
Monitor individual performance, attendance and attitude. Escalate any individual issues to the Contracts Manager and the Human Resources Department. Seek advice and act in and ethical manner at all times.
Be the first point of contact for the service teams should there be any issues or obstacles that may need to be overcome. Resolve client and service team problems on a daily basis.
Ensure staff under your remit have the appropriate tools and equipment to carry out their duties in a professional manner.
Generate or check all in house daily, weekly and monthly tree works reports required by the clients and SAP Operational Managers in relation to site visit reports, vehicle reports, audits etc. Complete these reports using the E-Forms system.
Discuss workloads and plan schedules alongside the Operational Manager and Maintenance Director. Schedule works to maximise efficiency and outputs of service teams. Discuss any technical issues in relation to E-Forms.
Manage out of hours and emergency call out works with service teams as and when required.
Discuss financial targets in relation to cost analysis. Work towards our target percentage and endeavor to exceed targets provided.
Manage client’s expectations and needs in relation to delivery of tree works services. Be point of contact for them to discuss any concerns or feedback they may have. Represent the company in a professional and proficient manner.
Adhere to all Health and Safety policies and procedures. Liaise with the Health and Safety Officer on an ongoing basis to ensure that these regulations are met by all service teams. Report any accidents or incidents to the Health and Safety Department immediately. Investigate any accidents or incidents in conjunction with the Health and Safety Department. Ensure any tool box talks are carried out, crews are wearing the appropriate PPE and that crews have been trained on the appropriate machinery being used. Attend monthly Health and Safety meetings and other ad-hoc meetings as required.
Liaise with the Human Resources Department in relation to conducting investigations for any Human Resources issues.
Analyse timesheets to ensure hours calculated are correct before being approved by the Operational Managers. Liaise with the payroll department in relation to any employee payroll issues. Assist employees in relation to any payroll administration. Ie Letters, paternity forms etc.
Be responsible for documents relating to contracted works including correspondences for work confirmations in the appropriate maintenance of client files, where they can be accessed by all parties present and in the future who are involved in the management of these accounts.
Post new works to appropriate invoicing schedules and marking off as complete when finished.
Be responsible for the attaining of invoicing details from clients for additional ad-hoc works you are managing and inputting these details along with details of works carried out on the appropriate invoicing schedules as works are awarded. Marking these works as completed so finance department can send out invoices.
Liaise with the finance department in relation to cash collection, invoices and update the relevant finance system.
Procurement and purchase or rental of materials, subcontractors, plant and machinery.
Assist with any management requirements associated with winter services as and when required.
Fleet management – monitoring of maintenance of vehicles. Report and investigate any vehicle issues. Track vehicles using the Mobil I and e-forms systems and spot check vehicles under your remit on a regular basis.
Carry out regular auditing of staff performance using site audits on E-Forms scoring standard or works and ability to complete works to contract requirements within a timely fashion.
Provide quotations for clients on tree works as and when required or requested.
Manage training requirements for staff under your remit.
Undergo training requested by management relating to your duties.
Attend and participate in management meetings required by the business (ie job costing, periodical reviews, weekly management planning meetings, client meetings etc)
Build strong customer relationships with your client base.
Upsell other services provided by SAP Landscapes Ltd that are not availed by your client base.