Urgently Hiring: Construction Administrator

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Construction Accountant & Administrator

Location: Calgary, AB

Job type: Full-time

Work setting: In person (office-based)

Salary: $55,000 - $65,000 (based on experience)

About Us

Catapulta Contracting Inc. is a Calgary-based general contractor delivering commercial, institutional and residential construction projects, including renovations and remediation. Alteus Building Systems Inc., Catapulta's sister company, specializing in installation of prefabricated cold-formed steel building components for multi-family and commercial projects.

Together, we are a growing, close-knit team that values collaboration, organization, and clear communication. This role supports both companies.

Job Summary

The Construction Accountant and Administrator plays a dual role that combines project-based financial management with administrative support to ensure smooth, compliant, and efficient operations. This position is critical in the construction industry, where accurate job costing, contract tracking, and documentation are essential for project success. The role supports project managers, executives, and field teams by maintaining financial integrity, administrative organization, and timely reporting across multiple construction projects.

Key Responsibilities

Construction Accounting & Financial Management

• Manage job cost accounting for multiple construction projects, including labor, materials, equipment, subcontractors, and overhead.
• Track and reconcile project budgets against actual costs, identifying variances and reporting findings to management.
• Prepare and process progress billings, including percentage-of-completion billing and retainage tracking.
• Review, process, and verify subcontractor invoices, lien waivers, and compliance documentation.
• Maintain accurate general ledger entries related to construction activities.
• Assist with change order tracking, ensuring financial impacts are properly recorded.
• Support month-end and year-end closings, including accruals and reconciliations.
• Prepare financial reports such as job cost reports, WIP schedules, cash flow forecasts, and profitability analyses.
• Ensure compliance with applicable accounting standards, contracts, and company policies.

Administrative & Operational Support

• Provide administrative support to project managers and leadership teams.
• Maintain organized project files, contracts, insurance certificates, permits, and compliance documents.
• Coordinate onboarding and documentation for subcontractors and vendors.
• Assist with payroll administration, including time tracking and job allocation.
• Manage purchase orders, expense reports, and vendor communications.
• Support scheduling, meeting coordination, and internal communications.
• Maintain accurate records within accounting and project management systems.

Compliance & Risk Management

• Monitor insurance requirements, bonds, and licenses for projects and subcontractors.
• Ensure timely collection and filing of lien waivers and compliance documents.
• Assist with audits, financial reviews, and regulatory reporting.
• Support internal controls and documentation procedures.

Qualifications

Required

• Minimum 3 years of experience in construction accounting or project-based accounting.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Strong understanding of job costing, progress billing, and retainage.
• Proficiency with accounting software (e.g., QuickBooks, Sage, Viewpoint, or similar).
• Strong organizational skills with attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.

Preferred

• Experience working in a construction, engineering, or contracting environment.
• Familiarity with WIP reporting and percentage-of-completion accounting.
• Experience with payroll systems and construction time tracking.
• Knowledge of lien laws and subcontractor compliance requirements.

Skills & Competencies

• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively.
• Strong time management and prioritization skills.
• Professional discretion and confidentiality.

Work Environment

• Office-based with regular interaction with project managers, field staff, and vendors.
• May require occasional site visits to support project operations.
• Fast-paced, deadline-driven environment tied to project timelines.

Position Importance

This role is vital to the success of construction operations, ensuring that projects remain financially controlled, compliant, and well-documented. By bridging accounting precision with administrative efficiency, the Construction Accountant and Administrator supports informed decision-making and contributes directly to project profitability and organizational stability.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience to: admin@catapulta.ca

Shortlisted candidates will be invited to a first conversation, followed by a practical takeoff exercise and a second interview with our team.

Catapulta Contracting Inc. is an equal opportunity employer. We welcome applications from all qualified candidates and are committed to a respectful and inclusive workplace.

Pay: $55,000.00-$65,000.00 per year

Application question(s):

• Are you legally entitled to work in Alberta, Canada?

Work Location: In person