Ward Administrator

Job summary

An opportunity has arisen for a part time Ward Administrator to work at Southfield, low secure unit on a 12 month fixed term basis. Ideally this role will be 30 hours per week. This role is an integral part of our established multi-disciplinary team which includes; Doctors, Nurses, Health Care Support Workers, Psychologists and Occupational Therapists. The successful applicant will work as a member of our existing administration team to provide full ward administrative support to the ward clinical team.

We are looking for an enthusiastic, proactive and well-motivated individual. You will need to be hard working and have excellent verbal and written communication skills, as well as excellent time management. You will need to be IT literate, able to work with different computer systems confidently and demonstrate expertise in the full range of administrative skills. You will be well organised, able to prioritise and have the ability to work as part of a team as well as being self-motivated and able to use your own initiative. The role will include a wide variety of administrative tasks such as data inputting, typing, word processing, minute taking and co-ordinating meetings.

Main duties, tasks & skills required

The role will require you to work as a member of the Admin Team, undertaking all administrative and clerical responsibilities to support the wards at Southfield Low Secure Unit. As part of this role you will provide secretarial support to the Ward Manager, Charge Nurses, Consultant Psychiatrist and the Multi-Disciplinary Team.

The post holder will be expected to provide efficient secretarial and administrative support including typing of general correspondence, minutes of meetings, letters, presentations, reports and reproduction and distribution of said documents in appropriate and confidential manner.

You will need to be able to communicate with a range of internal and external professionals and organisations, whilst always providing good customer service experience for all service users and others. You will also need to be willing to provide cross-cover support to other administration colleagues as required.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, combining the expertise and services of multiple NHS providers to deliver high-quality healthcare across Hampshire and the Isle of Wight.
With a dedicated workforce exceeding 12,000 staff and a footprint that spans more than 200 sites across Hampshire, we offer an extensive range of services, including mental health, learning disabilities, community, and physical health care, reaching diverse communities across urban, rural, and coastal areas.
We are committed to delivering care with compassion, accountability, respect, and excellence, ensuring that our patients and service users are at the heart of everything we do. By working closely with our partners, we're creating a forward-thinking, inclusive organisation that champions staff development, well-being, and collaboration.
Join us and be part of an organisation dedicated to delivering exceptional healthcare; where your skills and ambitions can make a real difference to the communities we serve, now and in the future.

Job description

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person specification

Qualifications

Essential

Computing qualifications (eg ECDL) or equivalent.

Good standard of education including English and Maths.

Relevant typing qualifications (RSA or equivalent).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact:

Lucy Ford

lucy.ford@southernhealth.nhs.uk

02382313507