Wedding And Events Coordinator

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Job Summary

We are looking for a well-spoken, organized, and detail-oriented Hospitality Head – RSVP & Guest Coordination to manage guest communication and attendance confirmation for wedding events. While the designation is Wedding Planner, the primary responsibility of this role is handling RSVP calling, guest follow-ups, and maintaining accurate guest records to support smooth event execution.

Key Responsibilities

• Make outbound calls to wedding guests to confirm attendance (RSVP)
• Communicate event details clearly, including date, venue, timings, and functions
• Record RSVP responses accurately (attending / not attending / tentative)
• Collect and update guest information such as number of attendees, meal preferences, and special requirements
• Conduct follow-up calls with guests who have not responded
• Maintain updated RSVP trackers and share daily/weekly reports with the event team
• Coordinate closely with senior wedding planners, logistics, and operations teams
• Handle guest queries politely and professionally
• Support the wedding planning team with guest-related coordination before and during events

Skills & Qualifications

• Minimum qualification: Graduate preferred/ Post Graduate
• Prior 2-3 year of experience in RSVP calling, customer service or event coordination is an advantage
• Excellent verbal communication skills
• Fluency in English and local language(s)
• Basic knowledge of MS Excel / Google Sheets
• Strong attention to detail and follow-up skills

Desired Attributes

• Pleasant and professional phone etiquette
• Organized and methodical approach to work
• Ability to handle repetitive calling and guest interactions patiently
• Willingness to work flexible hours during peak wedding seasons

Working Conditions

• Office-based role with coordination during live events if required
• Weekend or extended hours may be required during weddings

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person