Accounts Payable Administrator

Accounts Payable Administrator

Who are we
We are an award-winning international construction specialist that delivers complex high-value workspaces and technical environments. We’ve been leading the way for over 40 years and employ the brightest minds and the most advanced technologies. Our mission is to consistently provide the ultimate solution for high-value working environments through our continuous investment into the best people, technology, and processes.

About the Job
Here at Ardmac we pride ourselves on being the contractor of choice for great clients and the workplace of choice for great people. We are currently looking for an Accounts Payable Administrator to support the Finance team in delivering efficient, accurate, and timely processing of supplier invoices and payments. This role is critical in ensuring effective financial controls, smooth supplier relationships, and compliance with company procedures.

Role Responsibilities:

• Invoice Processing & Registration
  • Receive, check, and register supplier material and plant invoices in the accounting system.
  • Match invoices to purchase orders and delivery notes, resolving any discrepancies.
  • Code invoices to the correct general ledger accounts and cost centres.
• Posting & Reconciliation
  • Post approved invoices into the accounts payable ledger.
  • Reconcile supplier statements, ensuring all invoices and credit notes are recorded.
  • Investigate and resolve unmatched or overdue items in a timely manner.
• Payments
  • Assist with preparation and processing of payment runs (BACS, SEPA as applicable).
  • Raise and post payment journals, ensuring correct allocation to supplier accounts.
• General Finance Administration
  • Maintain accurate and organised electronic filing systems for invoices, statements, and payment records.
  • Respond promptly to supplier queries and issue remittance advice as required.
  • Support month-end and year-end processes, including accruals and reporting tasks.
  • Issue Plant Reports to site managers and action accordingly.
• Compliance & Controls
  • Follow company policies and procedures, ensuring compliance with financial regulations.
  • Escalate issues to the Accounts Payable Manager when necessary.

Qualifications and Experience:

• Qualifications:
  • Leaving Certificate (or equivalent) including Maths and English.
  • Basic understanding of double-entry bookkeeping (advantage).
• Experience and Skills:
  • Attention to detail and accuracy in data entry.
  • Good organisational skills with ability to meet deadlines.
  • Proficient in Microsoft Excel and familiar with accounting software (training provided if required).
  • Strong communication skills with suppliers and colleagues.
  • Willingness to learn and work as part of a team.
  • Previous experience in accounts payable/receivable desirable but not essential.