Accounts Payable Clerk

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Reporting To: Finance Director

Overview:

The Accounts Payable Clerk (Iontsnié:nons tsi Kahwístaien) is responsible for providing administrative, clerical, and record-keeping support to the Finance Department. The primary focus is ensuring all bills are paid accurately and in a timely manner while maintaining proper financial records according to established policies and best practices.

Key Duties and Responsibilities:

• Respond to financial inquiries from the Senior Administration team and employees via telephone, email, or in-person in a polite and timely manner.
• Maintain all financial documents and archives, including month-end reports and reconciliations, following established filing standards.
• Participate actively in assigned meetings to stay informed on priorities, programs, progress, and safety updates.
• Review and investigate mistakes or discrepancies on financial documents and report findings to the Director for resolution.
• Perform full-cycle accounts payable functions, including completing payments, verifying authorizations, and ensuring no invoices are overlooked.
• Enter and balance daily, weekly, and monthly transactions into the accounting software (Sage 300) and produce general ledger and program reports.
• Reconcile vendor statements, monthly accounts payable, and Visa/travel expenses for employees and the Senior Administration team.
• Follow internal accounting controls to maintain financial security and protect the confidentiality of all community and staff information.
• Communicate invoicing errors and proper financial practices to staff and assist in resolving issues with external vendors.
• Manage the purchasing process by placing orders and providing recommendations for alternative products when necessary.
• Assist with general administrative tasks, including occasional driving to the bank for deposits and providing backup support in the Director's absence.
• Promote the Mohawk language and culture within the workplace and support the organization’s commitment to cultural advancement.

Skills Required:

• Proficient in Sage 300, Microsoft Office, and Outlook with strong attention to detail and accuracy.
• Ability to handle sensitive financial information with a high level of confidentiality and professional integrity.
• Strong interpersonal skills to maintain professional relationships with internal and external stakeholders.
• Effective communication skills, including the ability to explain technical financial matters in non-technical terms and work effectively with all levels of employees is critical.

Education and Experience Requirements:

• Grade 12 or CAEC with a relevant Certificate; however, a Diploma in Accounting, Finance, or a related field is preferred.
• Minimum of 2 years of experience in a financial or accounts payable role.
• Preferably Indigenous work experience.

Terms of Employment:

This is a full-time position. The salary range for this role is $38,800.00 to $58,200.00 annually. The standard hours of work are Monday to Thursday (8:00 am – 4:30 pm) and Friday (8:00 am – 2:00 pm), with evenings and weekends required as needed for operations.

Application:

Please submit a resume and cover letter detailing how you meet the requirements of the position to:

P.O. Box 260
Bala, Ontario P0C 1A0

Phone: (705) 762-2354 ext. 272

Deadline for applications is March 20, 2026, at 4:00 pm. Late applications will not be accepted.

Only those candidates selected for an interview will be contacted. The successful candidate will be required to provide an acceptable Canadian Police Information Check (CPIC) before commencing work. All qualified candidates are encouraged to apply, however, members of the Wahta Mohawks and Indigenous applicants will be given priority and are asked to self-identify.

Job Types: Full-time, Permanent

Pay: $38,800.00-$58,200.00 per year

Benefits:

• Dental care
• Extended health care

Work Location: In person