Accounts Payable Specialist

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Position Summary

The Accounts Payable Specialist is responsible for processing vendor invoices, performing daily credit line reconciliations, ensuring vendor compliance, maintaining up-to-date Certificates of Insurance (COIs), and supporting the accuracy and integrity of financial records. This role supports the accounting team by managing high-volume transactional activity, maintaining vendor records, and reconciling credit accounts, while exercising strong attention to detail and adhering to established internal controls and compliance standards.

Key Responsibilities

• Process vendor invoices accurately and timely, ensuring proper coding and approvals
• Match invoices to purchase orders and supporting documentation, when applicable
• Prepare and process weekly payment runs in accordance with company schedules
• Verify and maintain vendor information, including W-9s and ACH details
• Reconcile vendor statements and resolve discrepancies
• Perform credit account reconciliations, including vendor credits, unapplied credits, and credit memos
• Ensure credits are properly applied to outstanding invoices and reflected accurately in the general ledger
• Assist with month-end close activities related to accounts payable
• Respond to vendor inquiries regarding invoice status, credits, and payments
• Maintain organized electronic records and documentation for audit purposes
• Support 1099 preparation by maintaining accurate vendor records
• Required Qualifications
• High school diploma or equivalent required
• 2+ years of accounts experience
• Experience reconciling vendor balances and credit accounts
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Excel and accounting software
• Preferred Qualifications
• Experience with ERP or accounting systems (NetSuite is a plus)
• Experience in a high-volume or multi-divisional AP environment
• Familiarity with ACH payment processing and vendor compliance requirements
• Core Competencies
• Organization and time management
• Accuracy in data entry and reconciliations
• Problem-solving and follow-through
• Confidentiality and professionalism
• Ability to work independently and as part of a team

Pay: $48,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person