Activity Coordinator

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Are you creative, compassionate, and passionate about improving the lives of seniors? Do you enjoy planning fun and meaningful programs that bring people together? St. Mary’s Gardens retirement community is looking for a dedicated and enthusiastic Activity Coordinator to lead our recreation and wellness programs!

About Us

St. Mary’s Gardens is a trusted and welcoming retirement community in Timmins, offering a warm, supportive environment where residents feel at home. Our mission is to enhance the quality of life for seniors through engaging programs, compassionate care, and a strong sense of community.

Position Summary

The Activity Coordinator is responsible for developing, implementing, and evaluating recreational, social, and wellness activities that support the physical, emotional, cognitive, and spiritual well-being of our residents. This role involves creativity, organization, and a genuine love for working with seniors.

Qualifications:

• A post-secondary diploma or degree in recreation/activation, sociology, gerontology or a certificate in recreation/activation is required. A certificate in management and/or administration is an asset.
• Minimum of 2-year experience working with seniors, preferably in a retirement home or long-term care setting.
• Empathy for and understanding of the needs of the elderly and / or mentally / physically disabled.
• Familiarity with community resources is an asset.
• Excellent working knowledge of all Microsoft Office applications is required. A working knowledge of Print Shop software is an asset.
• Familiar with standards set out in the Retirement Homes Act, 2010 (RHA) and the function of the Retirement Homes Regulatory Authority (RHRA).
• Current CPR and First Aid certification is required.
• Smart Serve certification is required
• Gentle Persuasive Approach (GPA) certification is considered an asset.
• Free from communicable diseases.
• Must be flexible with work hours and ability to work weekends and evenings as required.
• Must be able to meet the physical requirements of the position outlined in the job description without restrictions.
• Provide, at own cost, a current Vulnerable Sector Check.
• Provide, at own cost, a Two-Step Mantoux Test (TB).
• Provide, at own cost, N95 Mask Fitting size.

Tasks & Responsibilities:

· Develop, implement and evaluate leisure activity programs and services to meet the physical, mental and spiritual needs of all residents and tenants.

· Oversees the development, coordination and implementation of diversified recreation programs and services for all residents at our locations.

· Evaluates program effectiveness; recommends changes and implements management decisions.

· Oversees the activities of staff and volunteers; plans, assigns, trains, directs, and monitors staff duties; provides input to supervisor for employee performance evaluations.

· Serves as a liaison and resource for community agencies and other organizations.

· Performs administrative tasks, such as attending and scheduling meetings, preparing reports, monitoring expenditures, and maintaining records.

· Assist the Administrator with move in activities and orientation of new residents.

· Complete an assessment for each new resident pertaining to social history, physical ability and behaviours, spiritual lifestyle, important family members and losses, family dynamics and contacts and language abilities.

· Provide ongoing documentation of resident progress and changing needs by conducting one on one interviews.

· Manage the departmental budget, maintain activity records and provide monthly reconciliation of Activity Petty Cash to the Administrator and Autumnwood.

· Maintain all resident records according to ORCA and RHA standards.

· Complete all monthly reports as required by the Administrator and policy.

· Conduct performance appraisals, hire/terminate, schedule, train and mentor the Activity Assistant (when applicable).

· Coordinate and implement the Volunteer program.

· Participate in the orientation, training, scheduling, education and development and recruitment of activity students and volunteers.

· Coordinate a volunteer thank you event during Volunteer Awareness Month.

· Hold all compulsory events as listed in Autumnwood’s annual list of compulsory events.

· Provide special event projected and actual budgets for the Administrator’s approval.

· Organize and participate in fundraising activities that benefit the activity program.

· Ensure residents are given a wide array of activity choices including the following:

• Arts & Crafts
• Music events
• Happy hour
• A variety of exercises
• Cognitive exercises
• Educational functions
• Library services
• Therapeutic recreation
• Intergenerational activities
• Religious and Spiritual activities
• Community events

· Plan, organize and submit to the Lead Activity Coordinator for approval, a monthly activity calendar offering a variety of choices, as listed above.

· Ensure residents are given the opportunity to participate in at least four to nine varied activities each day.

· Introduce new activities on a regular basis.

· Ensure all residents are asked to participate in some sort of activity each month.

· Provide opportunities to involve residents in the planning, provision and evaluation of scheduled monthly activities.

· Implement and lead, with the assistance of volunteers, residents and other resources, the monthly activity and events schedule.

· Initiate new and innovative activities/events on a monthly basis.

· Regularly evaluate the success of the activities by seeking resident feedback using satisfaction surveys or other benchmarks determined collaboratively with the Administrator.

· Coordinate the involvement of community groups, entertains, school groups, community resources etc.

· Promote the activity program and the facility through planning, organizing, writing and publishing of a monthly activities calendar, newsletters and coverage of events by local newspapers etc.

· Post monthly activity calendars throughout the residence.

· Create an enjoyable, relaxed and entertaining environment in the residence and assume responsibility for the morale and well-being of residents.

· Communicate with each resident on a regular basis.

· Facilitate the activities of the Resident’s Council were appropriate.

· Maintain positive relationships with community organizations.

· Invite community organizations to use our facility as a resource.

· Create and deliver flyers, posters, invitations etc. to residents, family members and outside contacts for special events as appropriate.

· Work with the Manager of Food Services to co-ordinate menus for special events.

· Manage the delivery of local newspapers to resident subscribers (when applicable).

· Participate in conferences and instructional courses.

· Participate as an active member of the Senior Leadership Team (SLT) regarding resident services, facility operations, and weekly SLT meetings.

· Follow all policies and procedures established by the organization as they pertain to the operation of a residence, and the health, safety, and welfare of the residents.

· Follow all policies and procedures established by the organization as they pertain to employee conduct and performance.

· Responds respectfully and effectively to people of all cultures, classes, races, ethnic backgrounds, sexual orientation and faiths and religions in a manner that recognizes, affirms, and values the worth of individuals, families, and communities.

· Upholds a high standard of proper conduct and professionalism.

· Other duties may assign to you by your supervisor and indirect supervisor according to the needs of the business/ organization.

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources. We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA) and the Integrated Accessibility Standards Regulation.

Job Types: Full-time, Permanent

Pay: $21.50-$23.50 per hour

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Work Location: In person