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Admin Asst- Tft-Regional Surgical Ser
Posted on March 19, 2026
- Thunder Bay, Canada
- 0 - 0 USD (yearly)
- Full Time
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Ref# 26NON032
1‑Temporary Full Time‑ Administrative Assistant
Regional Surgical Services
It is a condition of this posting that your home unit can accommodate your temporary absence in the event
you are successful.
Why Join Us?
· Impactful Work: Your leadership will directly influence the quality of care provided to our patients and the
efficiency of our operations, in a values based team environment.
· Competitive Compensation: We offer a comprehensive benefits package and competitive salary to attract
top talent.
· Healthcare of Ontario Pension Plan (HOOPP): We are proud to participate in the Healthcare of Ontario
Pension Plan (HOOPP), offering our employees the security and peace of mind that comes with having
access to a pension plan. We understand the importance of financial well‑being and believe that a strong
pension recognizes our employees, like you, and provides a stable foundation for your future as part of our
overall compensation package. When you join, you automatically contribute to the Plan each pay period. As
your employer, we also contribute $1.26 for every dollar you contribute.
Joining our team means that you will be an integral part of achieving our mission, vision and values.
Our Mission: We provide quality Care to Patients and Families, supported and advanced by research, innovation
and education that is responsive to the needs of the peoples of Northwestern Ontario.
Our Vision: Exceptional care for every patient, every time.
Our Values: Diversity, Compassion, Excellence, Innovation, Accountability
About the role:
The Hospital strives to deliver care that is centred on patients and families. Patient and Family Centred Care (PFCC)
is the provision of care that is respectful of, and responsive to individual patient/family preferences, needs, and values
and ensures that those values guide all decisions. Creating a caring environment for patients and families ensures
continuity of care and fosters a learning environment. Applicants are required to have a demonstrated knowledge,
understanding and commitment to this care philosophy.
Under the direct supervision of the Director, Information Technology and the Director of Regional Surgical Services
with matrix reporting to the Program Manager and Project Manager of the Local Delivery Group (LDG), the
Administrative Assistant is responsible for providing administrative, business and clerical support for functions related
to the LDG program at TBRHSC. This includes providing organization, operations and business support for Directors
and Management team; as well as staff within the departments. This position requires daily communication both
internally and externally.
In a fast paced environment, where new situations arise in the office daily requiring quick decisions and immediate
action, the Administrative Assistant will be expected to stretch their administrative capabilities beyond the job
description to tackle the unexpected.
The complexities of the department requires the individual to continuously look for new ways to lend support, or
make improvements to benefit to existing processes or tasks and support the success of the department. They will
be expected to contribute their own amazing ideas that will build and nurture a workplace where employees and
teams can thrive.
Employment Requirements
* Post‑secondary degree/diploma in business or office administration
* Minimum 3‑5 years administrative experience in a large scale environment, preferably in the Health Care industry
* Strong computer skills and in‑depth knowledge of Microsoft Office (Word, PowerPoint, Excel) and corporate e‑mail
* Strong internet research skills
* Proficient in using PDF Software, Microsoft Visio & Project
* Skilled in producing grammatically correct and signature ready documents.
* Strong organizational, planning and time management skills
* Knowledge of standard office administrative practices and procedures
* Experience utilizing tools such as Teams Meetings, Survey Monkey, etc
* Experience with teleconferencing, projectors, video conferencing, etc
* Ability to work in a confidential setting independently and under time constraints.
* Ability to maintain positive working relationships with leadership, co‑workers, clients and other partners.
* Exemplary communication skills (verbal and written), including pleasant disposition, integrity, discretion, tact, ability
to communicate effectively and with diplomacy in dealing with staff, physicians, clients and the public.
* Flexibility to work occasional evenings and weekends when there are special events that require administrative
support (including conferences, regional engagement sessions)
* Self‑starter, initiative required to act under minimal supervision to perform highly complex activities
* Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability
and creative problem solving skills are important
Salary Range: $30.420 to 38.030
The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets
financial and otherwise. All offers of employment to external candidates shall be conditional upon: a satisfactory
Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of
full vaccinations approved by Health Canada to Occupational Health & Safety. Candidates will have demonstrated
adherence to the Hospital's Code of Conduct. Regular attendance at work is imperative, therefore, all applicants will
have to demonstrate a good attendance record to be considered for this position.
We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work
environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a
workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible
minorities, and persons with disabilities to apply and self‑identify. Upon request, accommodations due to a disability
are available throughout the selection process. Additionally we are identified as an English/French speaking health
sciences centre and encourage bilingual candidates to apply.
If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified
individuals.
Interested applicants must submit a resume outlining relevant previous experience and training no later than
11:59p.m. on Thursday, 2 April, 2026.
Internal applicants may apply via the job posting page on the iNtranet. External applicants must apply through our
website.
Posted: March 19, 2026
NON UNION
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