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Admin Officer
Posted on June 19, 2025
- Lk, Ireland
- 0 - 0 USD (yearly)
- Full Time

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Job Title: Admin Officer (Home Care and Recruitment Agency)
Location: Limerick
Reports to: HR Director
Job Type: Full-Time / Part-Time
Salary: Competitive
Job Summary:
The Admin Officer will provide administrative support to the management and operational teams of the home care and recruitment agency. This role requires a highly organized individual who can manage a variety of administrative tasks, ensuring smooth operations within the agency. The Admin Officer will handle everything from office organization to assisting with recruitment and client management processes.
Key Responsibilities:
**Administrative Support:
- Provide general administrative support, including answering phone calls, responding to emails, and managing correspondence.
- Maintain and update client records, staff files, and other critical documents.
- Organize and maintain filing systems, both digital and physical.
- Assist with scheduling and coordinating appointments, interviews, and meetings.
- Handle day-to-day office tasks, such as ordering office supplies and ensuring office equipment is in working order and the company compliance with policy and regulations .
**Recruitment Assistance:
- Assist the recruitment team in posting job advertisements for caregivers and other roles on various platforms (e.g., job boards, social media).
- Screen resumes and applications, and schedule interviews for potential candidates.
- Maintain recruitment databases and track the progress of candidates through the hiring process.
- Help with the onboarding process for new hires, ensuring that all necessary paperwork is completed.
Client Management:
- Assist in coordinating home care services, including communicating with clients, caregivers, and external partners.
- Manage and update client schedules for care services, ensuring caregivers are matched with clients appropriately.
- Address client queries and concerns in a timely and professional manner.
- Ensure that client satisfaction is maintained through continuous communication and follow-up.
**Compliance & Reporting:
- Ensure all administrative processes are in compliance with relevant regulations (e.g., GDPR, health and safety laws, recruitment laws).
- Assist in preparing and submitting reports related to staffing, client care, and recruitment.
- Help monitor and maintain employee certifications and training records to ensure they are up to date.
Payroll
Shift scheduling and cover
Required Skills & Qualifications:
Education & Experience:
- Previous experience in an administrative role, ideally within a home care or recruitment agency setting.
- A high school diploma or equivalent is required; additional qualifications in business administration or human resources are an advantage.
- Skills:
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Knowledge of recruitment processes and client care management systems is an advantage.
* Personal Attributes:*
- Professional, courteous, and friendly demeanor.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and work with sensitive information.
- Flexibility to adapt to changing tasks and priorities.
Working Conditions:
- Work is based in an office environment, with occasional visits to client homes or recruitment events.
- Standard office hours, with some flexibility required based on the needs of the agency.
- May involve some overtime during peak recruitment periods.
How to Apply:
Please submit your CV and a cover letter to info@kaphcare.com
Job Overview
We are seeking an Administrative Officer to join our team. The ideal candidate will be responsible for providing administrative support and ensuring efficient office operations.
Duties
- Managing office supplies and equipment
*
- Assisting in the preparation of reports and presentations
- Coordinating meetings and appointments
- Maintaining accurate records and files
- Liaising with internal and external stakeholders
- Supporting the team with administrative tasks
Skills
- Proficiency in Turkish and English languages
- Strong administrative skills
- Familiarity with Microsoft Outlook, Office, and IT systems
- Excellent customer service abilities
- Strong organisational skills
- Effective communication skills, both written and verbal
Job Type: Full-time
Pay: €22,880.00-€34,638.61 per year
Schedule:
- Monday to Friday
- Weekend availability
Experience:
- Administration: 1 year (required)
Work authorisation:
- Ireland (required)
Work Location: In person
Application deadline: 20/04/2025
Reference ID: KAPH25/AD01
Expected start date: 30/06/2025
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