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Admin Officer

Posted on June 19, 2025

  • Lk, Ireland
  • 0 - 0 USD (yearly)
  • Full Time

Admin Officer

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Job Title: Admin Officer (Home Care and Recruitment Agency)

Location: Limerick

Reports to: HR Director

Job Type: Full-Time / Part-Time

Salary: Competitive

Job Summary:

The Admin Officer will provide administrative support to the management and operational teams of the home care and recruitment agency. This role requires a highly organized individual who can manage a variety of administrative tasks, ensuring smooth operations within the agency. The Admin Officer will handle everything from office organization to assisting with recruitment and client management processes.

Key Responsibilities:

**Administrative Support:

  • Provide general administrative support, including answering phone calls, responding to emails, and managing correspondence.
  • Maintain and update client records, staff files, and other critical documents.
  • Organize and maintain filing systems, both digital and physical.
  • Assist with scheduling and coordinating appointments, interviews, and meetings.
  • Handle day-to-day office tasks, such as ordering office supplies and ensuring office equipment is in working order and the company compliance with policy and regulations .

**Recruitment Assistance:

  • Assist the recruitment team in posting job advertisements for caregivers and other roles on various platforms (e.g., job boards, social media).
  • Screen resumes and applications, and schedule interviews for potential candidates.
  • Maintain recruitment databases and track the progress of candidates through the hiring process.
  • Help with the onboarding process for new hires, ensuring that all necessary paperwork is completed.

Client Management:

  • Assist in coordinating home care services, including communicating with clients, caregivers, and external partners.
  • Manage and update client schedules for care services, ensuring caregivers are matched with clients appropriately.
  • Address client queries and concerns in a timely and professional manner.
  • Ensure that client satisfaction is maintained through continuous communication and follow-up.

**Compliance & Reporting:

  • Ensure all administrative processes are in compliance with relevant regulations (e.g., GDPR, health and safety laws, recruitment laws).
  • Assist in preparing and submitting reports related to staffing, client care, and recruitment.
  • Help monitor and maintain employee certifications and training records to ensure they are up to date.

Payroll

Shift scheduling and cover

Required Skills & Qualifications:

Education & Experience:

  • Previous experience in an administrative role, ideally within a home care or recruitment agency setting.
  • A high school diploma or equivalent is required; additional qualifications in business administration or human resources are an advantage.
  • Skills:
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
  • Ability to handle multiple tasks simultaneously and prioritize effectively.
  • Knowledge of recruitment processes and client care management systems is an advantage.

* Personal Attributes:*

  • Professional, courteous, and friendly demeanor.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality and work with sensitive information.
  • Flexibility to adapt to changing tasks and priorities.

Working Conditions:

  • Work is based in an office environment, with occasional visits to client homes or recruitment events.
  • Standard office hours, with some flexibility required based on the needs of the agency.
  • May involve some overtime during peak recruitment periods.

How to Apply:

Please submit your CV and a cover letter to info@kaphcare.com

Job Overview

We are seeking an Administrative Officer to join our team. The ideal candidate will be responsible for providing administrative support and ensuring efficient office operations.

Duties

  • Managing office supplies and equipment

*

  • Assisting in the preparation of reports and presentations
  • Coordinating meetings and appointments
  • Maintaining accurate records and files
  • Liaising with internal and external stakeholders
  • Supporting the team with administrative tasks

Skills

  • Proficiency in Turkish and English languages
  • Strong administrative skills
  • Familiarity with Microsoft Outlook, Office, and IT systems
  • Excellent customer service abilities
  • Strong organisational skills
  • Effective communication skills, both written and verbal

Job Type: Full-time

Pay: €22,880.00-€34,638.61 per year

Schedule:

  • Monday to Friday
  • Weekend availability

Experience:

  • Administration: 1 year (required)

Work authorisation:

  • Ireland (required)

Work Location: In person

Application deadline: 20/04/2025
Reference ID: KAPH25/AD01
Expected start date: 30/06/2025


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