Administration Assistant, Grade Iv Gastroenterology

Job Title: Administration Assistant, Grade IV Gastroenterology
Reference No: 05.020(2026)
Department / Directorate: Medical Directorate Directorate
Reports to: Team Leader/Manager

Tallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of implementing a new hospital strategy that has already delivered on the opening of a new renal unit, day surgery centre, step down facility in the community and the start of building works on a new ICU extension. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.

TUH is one of Ireland’s largest acute teaching hospitals, adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3,500 people on staff and more than 50 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is also a national urology centre, the second largest provider of dialysis services in the country, a regional orthopaedic trauma centre and a designated trauma unit.

TUH is one of the two main academic teaching hospitals of Trinity College Dublin - specialising in the training and professional development of staff in areas such as medicine nursing, health and social care professionals, emergency medicine and surgery, amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.



TUH Vision and Values
The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values – for patients, their families, our community and staff are:

• Collaborate – together and with our academic and care partners
• Achieve – our goals, positive outcomes and wellbeing
• Respect – for patients, each other and our environment
• Equity – for patients and staff

At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.

A full overview of TUH is available on www.tuh.ie/about us

purpose of the role:
The Administration Assistant, Grade IV will be responsible for ensuring the smooth running of the administration support within the Gastroenterology Team.

overview of role:
Key Duties and Responsibilities

• Provide general administrative support to the department / Clinical staff
• Deal with telephone queries relating to the department function
• Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner
• Liaise with Consultants and their Multi-disciplinary Teams where appropriate
• Ensure correspondence with GP’s/other Hospital’s is dealt with in a timely manner
• Provide clinic cover when required
• Locate charts outside of medical records where required
• Maintain efficient general office procedures as appropriate to the post
• Type and file all general correspondence and documentation in relation to the work of the Department
• Process and facilitate in the collation and presentation of data in relation to research projects and work undertaken by the Department
• Use of computer packages relevant to the role

• Carry out any other duties, which may be assigned from time to time
• Process T pro letters letters

Qualifications & Experience required
Must have:

• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent

Or

• Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5

Or

• Have satisfactory relevant experience which encompasses demonstrable equivalent skills

And

• 2 years relevant administration experience
• Practical experience of use of IT systems / packages
• Fluent command and understanding of the English language to include spoken and written word

Desirable:

• Administration experience in Healthcare environment
• Experience of Microsoft office i.e. Word, Excel, Outlook, PowerPoint
• Knowledge of Managing waiting lists
• Knowledge of using T pro
• Knowledge of receptioning OPD Clinics

Reward & Recognition

• Remuneration is in accordance with the Department of Health Consolidated Salary Scales, grade code 0558.
• The appointment is temporary, specified purpose and pensionable.
• The annual leave entitlement is working days per year. The leave year runs from 1st April to the 31st of March each year.
Normal working hours are 35 hours worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.

Application process
Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the 'On-Line' Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.
All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.
Informal Enquiries to: Ashling Campion, Admin Co-ordinator, Medical Directorate,Telephone (01) 4142197 or email ashling.campion@tuh.ie
Closing Date: Before close of business on: 29th May 2026

TUH Core Competencies:
Please go to www.tuh/careers for details of the core competencies