Administration Executive

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

We are looking out for committed & passionate individuals who are eager to make a difference to the society to join our organisation.

• Manage the Business Officer's calendar and schedules.
• Handle email correspondence on behalf of the Business Officer.
• Coordinate and schedule meetings.
• Manage travel arrangements, including cash in advance.
• Submit claims and purchase requisitions.
• Prepare reports and correspondence both within and outside the department.
• Maintain the document filing system and electronic library.

• Prepare and distribute the agenda to the Regional Business Board.
• Record meeting minutes and inform relevant parties of key decisions.
• Follow up on action items from meetings.

• Liaise with insurance brokers regarding regional claims.
• Respond to inquiries about insurance claim procedures.
• Maintain insurance-related documents.

• Update and manage the contracts database for Singapore Regional Headquarters.
• Liaise with internal departments to track the status of contracts.
• Ensure contracts are reviewed and renewed before expiry.

• Coordinate vehicle purchases and manage petrol fleet cards for Regional Headquarters vehicles.

• Provide secretarial support to the units under Business Administration when necessary.
• Maintain a procedure manual for backup support.
• Assist with other tasks and projects as assigned.
• Ensure confidentiality and security of information.
• Keep up-to-date with industry trends and professional development.

• Bachelor's degree / Diploma in Business Administration, Accounting or equivalent
• Previous experience in non-profit organization and/or secretarial support preferred
• Strong organizational and multitasking skills
• Meticulous, detailed and to meet deadlines in a timely manner
• Proficiency in MS Office, particularly in Excel
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills

Working hours

8.30am to 5.00pm, 5 day work week

Working Location

Singapore Regional Headquarters

20 Bishan Street 22, Singapore, 579768