Administrative Assistant

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About APS Aerospace

APS Aerospace is a Canadian-based aviation safety company specializing in flight data analysis and flight recorder services. From our headquarters in Ottawa, we support aviation organizations worldwide with data-driven insights that enhance safety, compliance, and operational performance. APS continues to grow while maintaining a hands-on, collaborative environment focused on technical excellence and real-world impact.

About the Role

We are seeking a highly organized and adaptable Administrative Assistant to support the daily administrative and office operations of APS Aerospace. This role works across multiple departments and provides administrative support to staff, leadership, and the Readout Centre.

This is a hands-on role suited to someone who is detail-oriented, professional, and comfortable managing a variety of responsibilities in a dynamic office environment.

What You’ll Do

• Serve as a professional first point of contact for customers, vendors, staff, and visitors
• Coordinate shipping, receiving, courier activities, and administrative documentation
• Open and maintain work orders within the Flight Recorder Playback Center (FRPC) system
• Assist with maintaining AMO records, schedules, contact lists, and documentation
• Coordinate meetings, training sessions, company events, and related logistics
• Support office operations including calendars, filing systems, office supplies, and mail distribution
• Assist with preparation of reports, meeting minutes, presentations, and staff communications
• Support travel arrangements and administrative coordination for staff
• Maintain organized and confidential records and filing systems
• Assist with maintaining a professional, safe, and welcoming office environment
• Perform other related administrative duties as assigned

What You Bring

• Minimum 5 years of administrative or office experience
• Strong computer skills including Microsoft Office Suite, Adobe Acrobat, email platforms, and web-based systems
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Ability to work independently and collaboratively
• Adaptable and comfortable working in a dynamic environment with changing priorities
• High attention to detail and professionalism

Nice to Have

• Experience with CRM or internal tracking systems
• Experience working in aviation, technical, or regulated environments
• Dangerous Goods certification or willingness to obtain certification

Why Join APS Aerospace?

• Work in a collaborative and supportive team environment
• Contribute to real-world aviation safety operations
• Opportunities for professional growth and development
• Competitive salary and benefits

Job Type: Full-time, Permanent

Work Location: On-Site at 1420 Blair Towers Place (Ottawa, ON)

• Candidates must be legally authorized to work in Canada.
• Successful candidates may be required to complete a criminal background check depending on role requirements.
• APS Aerospace is committed to fostering an inclusive, accessible environment where all employees and customers feel valued, respected, and supported. If you require accommodation during the recruitment or interview process, please let us know and we will work with you to meet your needs.
• APS Aerospace does not use artificial intelligence (AI) to screen or assess applicants.
• APS Aerospace does not require “Canadian experience” unless it is legitimately necessary for the role.
• Candidates who are interviewed will be notified of their application status within 15 days.

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person