Administrative Assistant

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The Human Resources (HR) service delivery model reflects our support of UVic’s goal to be internationally recognized as a university of choice for a diverse community of talented students, faculty and staff by delivering meaningful programs and supportive services that develop, foster and sustain an outstanding workplace. The kind of workplace where we all feel welcome, a part of something bigger and vital, and that we can each make an impact.

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code

The salary range for this position is:

• Recruitment range: $64,629 - $67,486 maximum starting salary is determined through knowledge, experience and internal equity.
• Performance range: starting salary to max of $71,504 is available through annual performance increases.

Reporting to the HR Systems and Workforce Analytics Manager, the role supports the smooth and efficient functioning of the office including managing the AVPHR’s schedule, coordinating communications, and providing reception services. The role acts as a point of contact between the AVPHR and other university leaders, students, external stakeholders, and partners. Building and maintaining positive relationships is crucial.

• Provides administrative support to the Associate Vice-President Human Resources.
• Provides administrative support to office operations and projects/initiatives.
• Serves as a first point of contact and support to managers and employees.

This position requires a level of education, training, and experience equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s).

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook), OneNote and an appetite and aptitude for learning new software and systems.
• Ability to refine and improve office processes.
• Strong written and verbal communication skills for effective communication with various stakeholders, including students, faculty, staff, and external partners.
• Strong time-management skills and an ability to manage calendars, schedule appointments, coordinate meetings, and keep track of various tasks.
• Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information.
• Excellent interpersonal skills, interacting with a diverse population of staff, faculty, external partners and visitors
• Flexible team player, willing to adapt to changes and challenges.
• Ability to maintain confidentiality of information related to the organization and its employees.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here.