Administrative Assistant 50%

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Law, Economics and Finance (FDEF) at the University of Luxembourg offers a unique academic and research environment.
Rooted in Luxembourg but with a European and international outlook, teaching and research benefit from the proximity of the European institutions, Luxembourg’s leading international financial centre and its vibrant business community. Institutional and private sector partnerships, sponsored Chairs and a growing network of international partner universities make the FDEF a dynamic academic hub at the heart of Europe.

About the role...

Provide proactive and high-level office management and ensure a well organised day-to-day functioning for Faculty of Law Economics and Finance. Build and maintain trusted relationships, in order to enable management to operate in an effective and efficient manner. Able to anticipate or recognize issues and refer them immediately to the right person for resolution.

More specifically, this role entails the activities below:

• Provide day-to-day assistance and support to the “Réforme du code civil Luxembourgeois” project activities, ensuring administrative and organizational matters are carried out in a confidential and efficient manner
• Receive, prioritize, handle and forward incoming communication to the right person within the organization
• First contact point for visitors
• Organize and plan internal and external meetings, events and professional trips
• Prepare and contribute to internal reporting and presentations for the entity
• Coordinate purchase orders, follow up invoices and reimbursement of expenses
• Distributing, and administrating office supplies/marketing material/IT equipment/books/furniture
• Support and/or manage activities related to the inventory process
• General secretarial tasks i.e., telephone, e-mails, correspondence, dispatching, filing and archiving

Your profile...

• Bachelor/Secretarial degree and/or first experience in a comparable role
• Fluent in English, French and/or German
• Excellent communication skills
• Excellent organizational and prioritizing skills with attention to detail and accuracy
• High level competency of standard IT tools
• Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast-paced international academic environment
• Ability to adapt to a multicultural and multilingual environment

In return you will get…

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 12 Months
• Work Hours: Part Time 20.0 Hours per Week
• Location: Weicker Building
• Internal Title: Administrative assistant
• Job Reference: UOL07130

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