Administrative Assistant With A Finance Focus

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Humanities, Education and Social Sciences (FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences.
People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty’s research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society.

Your role

The candidate will join the administrative team of LUCET under the supervision of the Faculty finance Team leader. In support of the researchers, the postholder coordinates the administrative, financial and reporting of projects externally funded as national and international funding agencies and cooperation partners. This includes activities such as:

• Support for research administration activities on a daily basis
• Complete finance activities by performing standard accounting, controlling tasks and reporting tasks
• Complete processes for purchase orders, follow-up and verifying invoices, travel expenses, service contract follow-up, external expert, etc…
• Monitoring budgets, tracking, and forecasting expenses
• Point of contact for finance and grant related matters for LUCET
• Liaise with the Faculty finance team
• Understanding funding body specific reporting requirements and drafting financial reports within standard procedures
• Communication with internal and external stakeholders
• Supporting the development of financial processes and budget follow-up

Your profile

• Higher vocational certificate or diploma or equivalent by experience specialized in business administration or similar
• 5+ years of relevant experience
• Advanced skills in handling financial and administrative reports
• Team work experience at the interface with other administrative & financial team
• Excellent communication skills
• Fluency in both French and English. German language skills would be considered an advantage

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 24 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Administrative assistant (with a finance focus)
• Job Reference: UOL07317

.