Facilities Administrator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

WE'RE HIRING - FACILITIES ADMINISTRATOR

ABOUT US:

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

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Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments.

We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JOB TITLE : FACILITIES ADMINISTRATOR

REPORTS INTO: ASSISTANT FACILITIES MANAGER

ABOUT THE ROLE :

The Facilities Administrator will support the onsite Facilities Manage ment team providing professional administrative support supporting to delivery of building operations.

Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. Ensuring the smooth running of our service whilst providing an exceptional end user experience within our client sites.

KEY RESPONSIBILITIES:

• Provide administrative support to the onsite Facilities Management team

• Support in maintaining log books and documentation relating to Health and Safety

• Deliver reporting on a monthly basis including trackers, audits, inspections and health and Safety

• Use and maintain online task system, ensuring correct data entry and providing overall system administration

• Support the facilities management team in scheduling and covering key roles

• Follow required emergency prevention and operational controls, coordinating daily and weekly schedules as required

• Maintain, organise and control all JLL central files, information, data, reports including all paperwork and filing on site

• Assist in reviewing, maintaining and building Standard Operating Procedure manuals

• Ensure compliance with JLL policies, procedures and standard practices

• Ensure prompt and accurate management of purchase orders in the internal financial management platform

• Ensure prompt resolution of any customer complaints, escalating to the line manager as required.

• Develop a close wo rking relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors

• Ass ist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

• A ssist in the procurement of vendors and services as required

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

• Assist with the monthly accrual reports and help monitor the finance trackers

• Follow established escalation procedures and incident reporting procedures

• Provide support for regular management reports and projects as required

• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.