Administrative Coordinator

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Join Our Dynamic Team as an Administrative Coordinator!

Are you a pro at juggling multiple tasks, and thrive in a fast-paced environment where no two days are the same? If so, we invite you to join our team as a Dual - Department Administrative Coordinator, supporting our Human Resources, and Sales departments!

What You'll Do:

In this diverse role, you’ll be the go-to resource for our Human Resources and Marketing & Sales teams, helping with day-to-day administrative tasks and ensuring smooth operations across the board. Whether you’re verifying banquet billing, assisting with new hire onboarding and orientation, or keeping our communication channels up to date, your contributions will be key to our success

Primary Responsibilities:

As a key member of the Human Resources team, you will provide administrative and operational support across a range of HR functions, including:

• Supporting payroll and benefits administration, responding to associate inquiries, and ensuring accurate documentation.
• Coordinating employee onboarding, training, orientation sessions, and recognition programs.
• Maintaining employee records, training files, and HR communication boards.
• Assisting in recruitment, job postings, scheduling interviews, and reference checks.
• Organizing and supporting HR events and engagement initiatives (e.g. birthdays, anniversaries, rallies).
• Helping with hotel-wide HR projects and initiatives such as employee surveys, culture development, and training assessments.
• Ensuring compliance with HR policies, procedures, and standards.
• Provide general office administration including, filing, monitoring and replacement of collateral, office supplies, fax/photocopier maintenance, etc. for Sales offices
• Create and edit Banquet Event Orders
• Answering sales calls, qualifying leads and directing them to specific sales team members

What We're Looking For:

- Communication Rockstar: Exceptional written and verbal communication skills.

- Office Tech Whiz: You’re efficient with Microsoft Office (Word, Excel, PowerPoint) and can navigate new systems with ease.

- Detail-Oriented Pro: You have excellent time management and organizational skills, with a sharp eye for detail.

- Team Player with a Positive Attitude: You enjoy working as part of a team but are just as motivated to tackle tasks on your own.

- Hospitality Focused: You bring a customer service attitude that shines through every interaction.

Qualifications:

- Minimum 2 years of experience in a professional office environment

- Post-secondary education in Human Resources, Business Administration, or a related field

- Ability to manage multiple tasks with agility and professionalism

Why You'll Love Working With Us:

- Be a part of a supportive, high-energy team that has a great sense of humour

- Opportunity to work across different departments and learn new skills

- Fast-paced environment where your contributions make a real impact

- Incredible discount on Hilton hotels world wide

- Full Medical and Wellness benefits

Ready to take the next step in your career? Send us your resume today.

Only candidates selected for interview will be contacted. No phone calls please.

Job Types: Full-time, Permanent

Pay: $44,500.00-$49,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Work Location: In person