Administrative Officer - University Advancement

Reference Number: 1006681

About the Role:

The University Advancement team is seeking a highly organise, proactive, and collaborative professional to join as an Administrative Officer to support the Faculty of Humanities. This position is integral to the effective operation of the Advancement portfolio, providing comprehensive administrative support to a range of strategic initiatives. You will coordinate schedules, manage communications, maintain key data systems, and assist with event logistics, all while contributing to the University’s philanthropic and alumni engagement objectives.

Working within a high-performing and purpose-driven team, you will have the opportunity to support meaningful engagement and fundraising activities that create lasting impact across the University and wider community.

Role requirements:

• Coordinate donor and alumni stewardship activities, including correspondence, budgeting and meeting logistics.
• Utilise the Raiser’s Edge CRM and relevant office systems to manage data and generate reports, including financials and donor engagement summaries.
• Maintain and enhance the accuracy of constituent records through timely database updates.
• Provide high-level administrative and logistical support to projects and events.
• Ensure efficient and timely documentation and tracking of all activity.
• Foster strong professional relationships with internal stakeholders and external partners.
• Support donation processing and reconciliation in collaboration with the Gift Services Coordinator.
• Identify and implement process improvements to enhance operational effectiveness.
• Contribute to impactful fundraising campaigns aligned with University priorities.

Who we are looking for/Selection Criteria:

• Coordinate donor and volunteer cultivation and stewardship activities by initiating mailings, arranging meetings and coordination.
• Work with the Advancement Operations team to utilise the Raiser’s Edge (customer relationship management database) and other office software to maintain, extract and analyse data, and produce reports, including financial reports, donor impact reports and forecasts.
• Maintain and update Raiser’s Edge records in a timely manner to improve data integrity and accuracy of constituent information.
• Ensure all activity is accurately documented and actioned within appropriate timescales.
• Provide administrative and logistical support for projects and events.
• Manage positive and professional relationships with both internal and external stakeholders.
• Collaborate with the Gift Services Coordinator to ensure all private support is reflected in Raiser’s Edge and to provide support with transactional activities for receiving and processing donations.
• Resolve operational problems and facilitate the development and implementation of initiatives, processes and systems to improve efficiency.
• Contribute to a variety of fundraising campaigns that have significant social impact across the University and community.

Role Requirements:
Your new Team: –

Guided by a strong set of values and principles, the University Advancement team develops and implements comprehensive programs that foster private support for Curtin. We consider ourselves changemakers and ensure education is accessible to all. We support groundbreaking research and connect supporters with programs that equip our students to become responsible global citizens. Motivated by a shared vision, the team is high-performing and collaborates with internal and external stakeholders.

About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/
Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up to date resume
• Cover Letter outlining your interest, experience and addressing the section criteria for the role (no more than two pages)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Sunday, 29th of June 2025

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.