Administrative Officer - University Events

Reference Number: 1163855

About the Role:

The University Events team is seeking an Administrative and Event Support Officer to join their dynamic and high-performing team. The University Events team deliver a wide variety of impactful events across the University, including awards ceremonies, cocktail functions, launches, exhibition openings, student-facing activations – and much more! .

In this role you will be the team’s central administration and event support anchor, working collaboratively to facilitate the smooth and efficient delivery of both day-to-day operations and special projects.

This position requires a well-organised, proactive individual who can confidently manage multiple priorities in a dynamic environment. Your work will underpin the team’s operations and ensure events are delivered with consistency and professionalism.

Your responsibilities will include:

• Oversee key administrative functions that enable effective event planning, preparation and delivery, applying strong organisational and systems skills.
• Act as the primary point of contact for the team, managing shared inboxes and providing informed, timely guidance to a wide range of stakeholders.
• Deliver confident, professional on-site event support, including registration coordination, guest management and ensuring seamless event operations.
• Coordinate operational requirements with precision, including equipment bookings, supplier liaison and administrative support for project activities.
• Maintain core administrative systems to a high standard, including the central events calendar, finance reporting, meeting coordination and internal communications.
• Manage competing administrative priorities with sound judgement, contributing to a well-organised, efficient and collaborative team environment.

Who we are looking for (selection criteria):

• Excellent organisational skills, with the ability to manage competing priorities while maintaining accuracy and strong attention to detail.
• Strong written and verbal communication skills, with the ability to build positive working relationships and confidently assist a broad range of stakeholders.
• Proven ability to deliver high-quality operational support, including coordinating logistics, managing systems and contributing to smooth event delivery.
• Proven problem-solving skills, with a proactive and solutions focused approach.
• Confidence using digital tools and systems, including Microsoft Office, with the ability to learn new platforms quickly.
• A collaborative and supportive working style, contributing to a positive team environment and consistently delivering work to a high standard.
• Previous experience supporting the planning, coordination or delivery of events or a background in event management.

Role Requirements:
About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2024 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up to date resume
• Cover Letter outlining your interest and demonstrating how your background meets the position’s selection criteria listed in the advert (2 page maximum)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: 8.30pm (AWST) Wednesday, 03 November 2025.

Late applications or applications received via email will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.