Administrative Support Officer

Job Reference: 1020539

About the Role:
We are seeking an organised, professional and passionate Venue and Event Support Officer to join our Curtin St George’s Terrace team. Based across two Curtin premises located at 137 and 139 St Georges Terrace, Perth, this role is fundamental in providing administrative, coordination and operational support to the team, along with ensuring the efficient and effective management of the Curtin University St Georges Terrace precinct is upheld to its high standard on a daily basis.

As the Venue and Event Support Officer your responsibilities will include:

• The first point of contact at reception to visitors, clients and suppliers that enter the building, and responding to enquiries in accordance with Curtin St Georges Terrace’s processes, procedures, rules and regulations.
• Manage a portfolio of clients and coordinate small-scale venue bookings across both buildings.
• Provide venue and event support to the Curtin St Georges Terrace team including but not limited to booking venues, engaging with third party suppliers (eg. caterers, removalists, cleaners etc.), setting up rooms and preparing event material and collateral.
• Participate in relevant events, including the provision of back up support for other members of the Curtin St Georges Terrace team when required.
• Undertake administrative tasks and support including, but not limited to, the procurement of stationary orders and consumables, lodging maintenance requests, preparing meeting agendas, minute taking and pulling reports etc.
• Update and maintain the venue management system (Momentus) and event digital signage scheduling.
• Provide guidance and advice on health and safety items across both buildings and respond to any related issues or concerns.

Who we are looking for:

• Excellent initiative and organisational skills, with the ability to manage their time efficiently, prioritise tasks and meet deadlines with high attention to detail.
• Strong interpersonal skills with the ability to work independently and in a team.
• Exceptional customer service with strong written and verbal communication skillset.
• Demonstrated computer literacy with proficiency using the Microsoft Office Suite.
• Experience in venue management system such as Momentus (formally known as Ungerboeck) or experience using a similar system is desirable.

Role Requirements:
Your new Team:
We are a small, but dynamic and hard-working team comprising of Venue and Event Coordinators, a Business Operations Coordinator and casual Venue and Event Assistants. In the heart of Perth’s CBD, the Curtin St Georges Terrace Precinct comprises of two iconic, heritage-listed buildings: the Old Perth Technical School and the Old Perth Boys’ School – two of Perth’s oldest educational landmarks.

This year the teams focus is on commercialising both buildings providing external venue hire opportunity to Curtin Partners and Curtin Alumni. Additionally, Curtin 139 St Georges Terrace has become a part time gallery space hosting the Once Known – Carrolup Centre for Truth-telling exhibition presented by the John Curtin Gallery for the next 12 months

Curtin St Georges Terrace allows for greater engagement with city-based businesses, industry, partners, government agencies and the community, as well as provides exciting new learning opportunities for business professionals, students and the general public. Being located in the city, there are excellent public transport options, a vibrant atmosphere that promotes a productive working environment, and is in close proximity to Perth’s best café and restaurant hubs.

For more information about our university visit www.curtin.edu.au and Curtin St Georges Terrace visit www.curtin.edu.au/about/campus-locations/st-georges-terrace/.

About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more. For more information, check out our benefits page!

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up to date resume
• Cover Letter outlining your interest and experience that can be applied to this position.

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Sunday, 15 June 2025.

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.