Associate Director - Data Centre

Job Title

Associate Director - Data Centre

Job Description Summary

We are looking for a dynamic Associate Director with a proven track record of successfully delivering high profile, high value and mission critical major projects. This position will oversee and direct construction projects from conception to completion. This role ensures that all projects are completed on time, within budget, to the highest standards of quality and safety. The Associate Director will collaborate with various internal and external stakeholders, including clients, consultants, regulatory bodies and contractors to ensure the successful delivery of project management duties on allocated projects.

Job Description

About the role

The Associate Director must:

• Demonstrate ability of end to end program management.
• Possess an in depth knowledge of procurement, risk and quality practices.
• Demonstrated critical thinking and evaluation skills.
• Possess superior people management, negotiation and conflict resolution skills.
• Ability to coach, mentor, motivate and influence project managers.

1.0 - Project Specific:

1.1 - Scope Management:

• Provide governance and functional support to the project teams.
• Define project scopes, clearly outline project objectives, deliverables, and key milestones.

1.2 - Planning/Scheduling:

• Interface with project delivery team members with regard to schedule status.
• Ensure schedule is aligned to contractual timings where applicable.
• Ensure schedules are rigorous in terms of their practical construct.
• Ensure schedules are rigorous in terms of their contractual construct (where applicable).
• If required, assist with stakeholder management to explain schedule slippage.

1.3 - Procurement Management

• Provide functional support to the projects to enable the appropriate delivery of the procurement process.
• Leverage the procurement process and learnings across the project team to provide increased effectiveness on individual projects.

1.4 - Budget Management:

• Oversee the creation of comprehensive budgets that includes all potential costs, such as labor, materials, and overheads.
• Regular Financial Reviews, conduct periodic financial reviews to compare actual spending against the budget.
• Cost Tracking, implement a system for tracking costs in real-time.
• Variance Analysis, analyze any variances between budgeted and actual costs, and adjust plans accordingly.

1.5 - Project Control & Risk Management:

• Monitor and review project performance at a high level by regular review of the defining project control metrics of progress and performance management, schedule status against planned, productivity factors and budget performance.
• Monthly review of project progress, financial performance and risk management.
• Provide support to the project in terms of project controls resources, including personnel, systems and hardware.
• View a reduction in tender/ forecast margin as a loss and an improvement on budgeted margin a success.
• Review the mandated reports and investigate any irregularities.
• Identify potential financial risks and develop mitigation strategies.
• Facilitate, lead and influence to achieve a culture of risk awareness and management within the project team.
• Provide functional risk support to the projects to enable the appropriate delivery of the risk management process.
• Review Project Risk Registers to ensure analysis is fully complete and adequate on all projects delivered.
• Ensure Risk Treatment plans are complete and effective.
• Sound working knowledge of quantitative analysis inputs and outputs to guide proper decision making.
• Monitor the effective and accurate interface between Risk Management, project schedule, project financials and other project & commercial management processes.
• Leverage risk management learning’s from individual projects and communicate to broader business unit.
• Drive the action plans from lessons learnt sessions and drive a “No Blame” culture within project team.

1.6 - Stakeholder Management, Communication & Document Control:

• Maintain clear and consistent communication with stakeholders regarding project financial status.
• Build strong relationship with clients and customers both internal and external.
• Assess the effectiveness of the project team’s communications outcomes with the critical project stakeholders.
• Communicate regularly with your teams and celebrate and share successes.
• Provide support and coaching to individual Project Managers in their communications dealings with internal and external stakeholders to build confidence and effectiveness.
• Ensure Cushman & Wakefield document control and management principals are being implemented and adhered to.
• Ensure that the document control and management systems and processes are suitable for the project.

1.7 - Performance Management:

• Monitor the performance of the project team to ensure productivity and efficiency.
• Invest in training for the project team to improve skills and efficiency.

1.8 - Contract Management:

• Prepare, review and obtain agreements to enter into contract with clients and supply chain.
• Thoroughly review contracts to ensure they are financially favorable and terms are clear.
• Verify evidence of compliance with contract terms for extension of time and variations.
• Manage change orders efficiently to avoid scope creep and additional costs.

1.9 - Reporting and Documentation

• Maintain detailed documentation of all financial transactions and decisions.
• Check to ensure the Cushman & Wakefield Project Management Methodology (PMM) is being followed.
• Provide oversight and functional support to the projects to ensure the delivery of the PMM processes.
• Closely review the project reports and assess and manage the performance of the Project Manager and the project team under control.
• Ensure lessons learned and project review findings are actioned and share with the teams and peers.

1.10 - Quality Management:

• Implement quality assurance processes to avoid costly rework.
• Ensure client satisfaction to avoid penalties and enhance the possibility of future projects.
• Lead all activities and provide functional support on projects to enable the appropriate delivery of quality outcomes. Leverage quality learnings from individual projects across all projects.
• Facilitate, lead and influence to achieve a culture of quality and continuous improvement within the project team.

1.11 - Key Performance Indicators (KPIs):

• Adherence to Cushman & Management values.
• Zero lost time injuries or incidents on projects involving cost and time impact.
• Ensure both internal and external Customer satisfaction is managed.
• Adhere to all Cushman & Wakefield company policies and procedures.

SCOPE OF WORK

Decision-Making Authority:

• Freedom to determine the methods and policies for other positions; authority to approve major decisions affecting the company.
• Freedom to determine the methods to be used to fulfill the position’s responsibilities and how to accomplish desired goals and objectives
• Freedom to select the methods or procedures to be used from among several established alternatives
• Follows established methods and procedures, but may have freedom to determine priorities for completion of tasks

INCO: “Cushman & Wakefield”