Bid Coordinator

This is a full-time hybrid role. Candidates can be based in Ireland or the UK, with the requirement to visit the Head Office, sites, and company events as needed to fulfil the role.

Role Overview

The Bid Coordinator will play a key role in supporting the Commercial and Pre-Construction teams with the preparation, coordination, and submission of high-quality pre-qualification questionnaires (PQQs), tender submissions, and bid presentations. This role requires strong organisational, writing, and design skills, as well as the ability to work to tight deadlines across multiple projects and regions.

Key Responsibilities

Bid and Pre-Qualification Support

Prepare, coordinate, and submit Pre-Qualification Questionnaires (PQQs) and supplier registration documents for clients and frameworks across the UK and Europe.

Maintain and update company documentation, policies, and evidence required for PQQs and tenders.

Collate input from internal departments (HSEQ, HR, Finance, Operations, Technical, etc.) to ensure complete and accurate submissions.

Manage bid timelines and ensure submissions are completed to deadline and in compliance with client requirements.

Bid Presentation and Proposal Development

Prepare professional, branded company presentations and supporting materials for bid interviews and client meetings.

Assist in drafting and formatting tender responses, ensuring they are clear, concise, and aligned with Crown’s branding and value proposition.

Maintain a library of bid templates, project case studies, staff CVs, and standard company information.

Commercial and Pipeline Support

Assist the Commercial Director and Estimating team in reviewing and tracking the bid and tender pipeline.

Update internal systems with bid progress, outcomes, and feedback to inform future submissions.

Support the coordination of internal bid review meetings and ensure action points are followed up.

Assistance with Business Development

Collaborate with the Marketing team to align bid materials with corporate branding and messaging.

Help gather and update project photography, client testimonials, and performance data for use in submissions.

Support the preparation of capability statements and client-specific marketing materials.

General Responsibilities

Support the continuous improvement of bid and PQQ processes, templates, and systems.

Undertake administrative and coordination duties as required by the Commercial and Pre-Construction teams.

Ensure all work complies with company policies, procedures, and confidentiality standards.

Key Skills and Competencies

Excellent written and verbal communication skills.

Strong attention to detail and organisational ability.

Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign (or willingness to learn).

Ability to manage multiple deadlines and priorities in a fast-paced environment.

Creative flair for presentation design and document layout.

Team player with a proactive, solutions-driven approach.

Qualifications and Experience

Previous experience in a bid coordination, proposal writing, or marketing support role within construction or engineering (preferred).

Understanding of construction tender processes, PQQs, and client prequalification systems.

Degree or diploma in business, communications, marketing, or a related discipline (desirable).