Board Coordinator

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It starts with YES!

At Optus, we don’t sit back and wait for the future to happen, we are out there crafting our own path through new technology, innovation, and investment. We are truly a challenger brand, with challenger spirit.

Based in Macquarie Park, Sydney and operating in a technically complex, dynamic and heavily regulated industry, Optus Secretariat is recruiting a Board Administrator to support the Assistant General Counsel, Corporate and Secretariat in providing company secretariat services to the Optus Group of companies, including its principal operating entity.

Sitting within the Optus Legal team, the Board Coordinator will work closely with Optus Legal’s executive support and provide administrative support to the broader legal function within Optus, which comprises lawyers working from Sydney, Brisbane, Melbourne and Canberra.

Key to success in this role will be meticulous attention to detail, a desire to ‘own’ tasks/matters, and the ability to coordinate tasks, set priorities and work independently.

As this role is administrative / support in nature, we will consider candidates with prior experience (such as executive assistants for C-suite).

Your day in the life of a Board Coordinator at Optus

Preparing agendas and matters arising papers for Board and Committee meetings.

Review Board and Committee papers to ensure quality of papers and consistency with Optus’ internal delegations' framework.

Plan, co-ordinate and arrange Board and Committee meetings.

Taking quality minutes, and following up on matters arising from meetings.

Managing company secretarial software access rights and privileges, and distributing papers.

Assisting with improvements in Company Secretariat processes, including precedents and templates.

Planning training and development opportunities for Board and Committee members.

Assisting maintaining internal registers.

Working closely with Singtel (the sole shareholder of Optus) Secretariat team to facilitate a high functioning relationship.

Responding effectively and with agility to urgent issues that inevitably arise.

Receive and respond to email and other correspondence for Company Secretariat matters.

Your skills to pay the bills

Prior corporate experience, with prior company secretarial experience being very favourable.

Excellent personal organisation skills, communication and stakeholder management skills.

Good experience with Microsoft suite.

Ability to influence internal and external connections.

A fantastic time manager!

Ability to work in a highly confidential environment.

Perks we love at Optus

3 days in the office, 2 days remote – with flexible hours to suit!

Inclusive gender neutral paid Parental Leave of up to 16 weeks

Competitive leave including 2 additional 'Connected Leave' days

All Optus employees have access to resources, webinars and support via the ‘Parents at Work portal’

Own your own growth by accessing an extensive online and facilitator led learning catalogue.

Connect at work through our employee-led volunteer groups: Culture Connect, Elevate Women, Disability Network, Express Yourself (LGBTQIA+), United Veterans, Yarn Network, Wellbeing Network and Young Professionals.

Vibrant campus life, variety of facilities including restaurants, cafes, gymnasium, GP, and post office

Free Optus bus from Macquarie University Metro Station (every 6-8 minutes); morning and afternoon!

Keen to see what it’s really like to work at Optus? Search #OptusLife on LinkedIn to go behind the scenes!

At Optus, we are strengthened by others and that means valuing diversity and saying ‘yes’ to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. We also want to do our best to make our recruitment process inclusive. If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email

AccessibleRecruitment@optus.com.au

or call 1800 309 170. We're here to help. When you contact us, please advise your preferred method of contact and we will be in touch within 48 hours.