Committee Services Officer

Reference Number: 1016951

About the Role:

We are seeking a highly organised and proactive Committee Services Officer to support our efficient corporate governance practices across our organisation. In this critical role, you will provide high-quality secretariat, operational, and administrative support to the University’s high-level committees. Working under general direction, you will play a central role in ensuring the effective planning and delivery of committee services within our established governance frameworks.

Your responsibilities will include:

• Coordinate all aspects of designated committee meetings including preparing agendas, distributing meeting papers, and preparing minutes.
• Monitoring and following up on action items post-meetings
• Provide clear procedural advice to Chairs and members in line with committee constitutions and governance documents.
• Prepare briefing papers and reports to support committee deliberations.
• Collaborate with the Administrative Officer to confirm meeting logistics.
• Support the induction process for new committee members.
• Maintain accurate, up-to-date, and compliant records of committee activities and documentation.

Who we are looking for:

• Experience supporting corporate governance frameworks.
• Strong minute-taking, time management, and organisational skills.
• Previous experience providing high-level secretariat support to committees.
• Excellent interpersonal and communication skills—both verbal and written.
• Strong analytical and research capabilities.
• The ability to prioritise tasks and meet deadlines in a dynamic environment.
• A collaborative approach to working within a team and with senior stakeholders.
• A strong commitment to confidentiality and compliance with policy and procedure.
• Proficiency in managing committee operations in a complex organisation.

Desirable:
Experience in a higher education institution or other large, complex organisation.

Role Requirements:
Your new Team:

• A supportive and collaborative working environment
• Opportunities for professional development
• Flexible work arrangements and a strong work-life balance

About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/
Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up to date resume
• Cover Letter outlining your interest, experience and addressing the section criteria for the role (no more than two pages)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Sunday, 22 June 2025.

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.