Construction Project Coordinator

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As a Project Coordinator at Kiwi Newton Group, you’ll play an essential role in supporting the successful planning, execution, and closeout of construction projects across our organization. You will work closely with Project Managers, site teams, subcontractors, and internal departments to ensure projects stay on schedule, documentation is accurate, and work is performed efficiently and safely.

This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, multi-functional environment and enjoys contributing to the full lifecycle of construction projects. If you excel at coordinating complex tasks, interpreting technical information, and maintaining clear communication, this position offers an opportunity to grow within a dynamic, innovative construction environment.

Position Details:

• 41 Massey Rd, Guelph, Ontario, Canada, N1H 7M6
• Monday to Friday, 8am-5:00pm
• Full-time, on-site with regular visits to construction and project locations

Primary Responsibilities:

• Set up and maintain Procore for all assigned projects, ensuring all project records, communications, and documents are updated and traceable
• Support the preparation of project closeout documentation including warranty manuals, as-builts, training materials, and related contract deliverables
• Manage the timely flow, review, and processing of shop drawings, ensuring accuracy and constructability before Project Manager review
• Generate accurate and professional office correspondence, including letters, transmittals, purchase orders, and change orders
• Obtain pricing for materials and services, negotiate costs, and coordinate orders in alignment with project schedules
• Track, update, and maintain the project schedule bi-weekly in Procore; monitor site progress and ensure required work, materials, and resources align with timelines
• Coordinate job site setup and assist in launching new phases of work; collaborate daily with the Site Superintendent to maintain productive workflow and minimize delays
• Organize and coordinate surveyors, sub-trades, temporary utilities, and other site requirement
• Ensure insurance and bonding documentation is accurate, filed, and up to date for each project
• Perform quantity take-offs for miscellaneous materials as required
• Stamp shop drawings, prepare documentation for tendering, and maintain project phone lists
• Support job costing by verifying that all costs are properly coded and traceable for cost control and forecasting
• Protect company assets and maintain strict confidentiality of all business information
• Assist with job closing reports and other tasks assigned by the Project Managers or Estimator

Required Skills & Qualifications:

• Certificate in Business with Project Management emphasis, Construction Engineering Technology, or Architectural Technology
• Preferred: Construction Architectural Technologist or Architectural Technologist with Project Management focus
• A business degree combined with these credentials is considered an asset
• 2–5 years experience working for a construction company, ideally similar to Kiwi Newton Group
• Strong ability to work independently and collaboratively in a fast-paced, multifunctional environment
• Proficiency with spreadsheet software, project management software, and strong general computer skills
• Ability to read and interpret drawings and create sketches; experience with AutoCAD or Revit
• Strong knowledge of the Building Code, permit processes, and familiarity with OHSA (site visit training provided as needed)
• Ability to negotiate and purchase construction materials, including custom products
• Excellent written and verbal communication skills, with the ability to create professional correspondence, purchase orders, and technical documentation
• Strong logical thinking, building science understanding, and the ability to manage multiple activities simultaneously
• Physically able to perform site visits, climb buildings under construction, and complete fall-arrest training
• Comfortable working in both office and active construction environments

What We Offer:

• Employer Match Pension Plan
• Healthcare Spending Account
• Steel Toed Safety Shoe Allowance
• Safety Eye Protection
• Hearing Protection
• Life Insurance
• AD&D Insurance
• Long Term Disability

Interested in joining the Kiwi Newton Team? Lean more about us below!

Since our founding in 1994, Kiwi Newton Group has grown from a small, ambitious team into a dynamic leader in our industry. Over the years, we’ve expanded our expertise, embraced innovation, and built a reputation for delivering exceptional results. Today, we are proud to be a forward-thinking company where collaboration, creativity, and excellence are at the heart of everything we do. Our culture values diverse perspectives, continuous learning, and professional growth, ensuring every team member has the opportunity to make a meaningful impact. We tackle bold challenges, push boundaries, and create solutions that truly matter. If you’re looking for a career where your work is valued, your potential is nurtured, and your contributions help shape the future, Kiwi Newton Group is the place to thrive. Join us and be part of a journey that combines decades of experience with innovation, growth, and a commitment to excellence.

Visit out company website | Kiwi Newton Group Website

We thank you for your application!

Only those selected for an interview will be contacted.

Kiwi Newton Group encourages people to enjoy work and working with others, to be creative and effective in teams, to be reliable for other team members and to develop efficient work habits to serve customers well and deliver best value excellent buildings and structures.

Kiwi Newton Group is an Equal Opportunity Employer and welcomes all applicants who consider themselves qualified.

Job Type: Full-time

Pay: $70,000.00-$80,000.00 per year

Benefits:

• Company pension
• Life insurance

Work Location: In person