Contracts Administration Assistant

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Introduction:
Civilmart and Infrastructure Products Australia (IPA) have come together under the global parent company CRH, one of the world’s leading building materials groups. This merger marks a significant step in strengthening Australia’s civil infrastructure supply chain, bringing together two of the most recognised names in precast and civil concrete manufacturing.

With the backing of CRH’s global expertise and resources, we continue to invest in quality, safety, innovation and our people. This role will be based at our Federal Mills office in North Geelong, supporting our VIC Sales team and major infrastructure projects across the state.

The opportunity

We are seeking a highly organised and detail-driven Contracts Administration Assistant to join our VIC Sales team. In this full-time role, you will provide essential support to contract administration and finance functions, ensuring accurate, compliant and timely processing of project documentation and payment claims.

You will work closely with Sales, Finance and Head Office teams to support contract reconciliations, investigate discrepancies and maintain strong document control processes. You will also act as backup to the Contract Administrator and support general office coordination.

What you'll be doing

Enter and maintain payment claim data with accuracy and timeliness
Cross-check payment claims against payment schedules and investigate discrepancies
Raise credit notes where required and support contract reconciliations
Review submitted quotes against contract terms
Provide payment splits to Finance to ensure correct allocation
Assist with the submission of progress claims
Maintain accurate document control and filing systems
Manage reception duties and incoming correspondence
Raise purchase orders and monitor office consumables
Liaise with HR, Finance, Procurement and Safety teams to ensure compliance with company policies
Provide backup support to the Contract Administrator during periods of leave
Actively contribute to WHS, environmental and risk management activities

About You

You are methodical, organised and confident working across multiple systems. You understand the importance of accuracy in financial and contract administration and enjoy working in a structured, project-based environment.

You will bring

Previous administration experience, ideally supporting contracts in construction, civil or project environments
Strong data entry and reconciliation skills with high attention to detail
Confidence working with financial documentation and contract data
Proficiency in Microsoft Office 365
Experience with ERP systems such as Epicor or ABM (desirable)
Strong communication skills and the ability to liaise across departments
A proactive, reliable and team-focused approach

Qualifications & Requirements

Current unrestricted Australian driver’s licence
Valid working rights in Australia
Ability to pass a pre-employment medical and drug & alcohol screening
Strong general computer literacy

Why join us?

Be part of a globally backed organisation through CRH
Work on essential infrastructure projects supporting Victorian communities
Stable, full-time role with long-term career opportunities
Strong focus on safety, compliance and quality
Supportive team environment at our North Geelong office