Contracts Administrative Officer

Job Reference: 1043050

About the Role:

We are seeking a proactive and highly organised Contracts Administrative Officer to support the day-to-day operations of the Contracts and Commercial Team within the Research Office. As the first point of contact for the team, you will play a key role in ensuring the smooth delivery of administrative functions and general support services across the area.

In this role, you will coordinate a range of administrative activities and provide comprehensive assistance to staff, helping to drive the efficiency and effectiveness of our operations. You will work collaboratively with other teams across Research Services and Systems, as well as the broader Research Office, delivering a responsive and tailored service to both internal and external stakeholders.

If you are a team player with strong communication and organisational skills who thrives in a dynamic and service-focused environment, we’d love to hear from you.

Your responsibilities will include:

• Manage the Contracts Team’s inbox and Research Master submissions, triaging requests, identifying priorities, and tracking actions for timely follow-up.
• Allocate incoming tasks to team members based on subject matter, urgency, and workload, and maintain the team’s work allocation register.
• Assess incoming documents for completeness and relevance, flag missing information to relevant teams, and compare with previous matters to support decision-making.
• Maintain effective administrative systems and processes to support daily team operations.
• Liaise with key internal stakeholders to coordinate and progress tasks efficiently.

We are looking for:

• Experience coordinating a wide range of administrative activities within a busy team or functional area.
• Strong organisational skills, with the ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Advanced computer skills, particularly with Microsoft Office applications (Word, Excel, Outlook, and Teams).
• Excellent written and verbal communication skills, with the ability to engage effectively across diverse audiences using diplomacy and cultural sensitivity.
• Strong problem-solving skills and the ability to exercise sound judgment and discretion in determining appropriate actions.
• Experience working in a university or large, complex organisation (desirable).
• Experience supporting contract management processes or working within a contracts or legal environment (desirable).

Role Requirements:
Research Office at Curtin

Across all our research areas, we aim to strike a balance between demand-driven research, which solves defined problems for industry and society, and researcher-driven research, which is characterised by a desire to push the limits of understanding.

Our research is broad in scope, encompassing a range of fields in science, engineering, health, society, engineering, health, society, business and more.

About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more. For more information, check out our benefits page!

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW and provide the following documents:

• CV
• Cover Letter addressing the selection criteria in the advert (2 page maximum)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Sunday, 03 August 2025.

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.