Deputy Clerk - Traffic

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PURPOSE AND GENERAL SUMMARY OF POSITION:

Provide excellent customer service; responsible for various administrative duties (which may differ depending on the department assigned to) such as data entry, processing payments and reports, generating correspondence, processing mail, answering phones, scanning and/or filing (physical and electronic); and other duties as assigned.

Deputy Clerk status will be assigned upon successful completion of a 6-month employee probation period.

EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined below, is intended to be representative of the tasks that may be regularly performed in an effective and efficient manner. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Work in various computer software applications including Clericus.
• Provide customers with assistance in-person and by phone with general inquiries;
• Administers oaths;
• Navigates online services and routing calls to appropriate department and/or other agencies;
• Processes incoming mail;
• Prepares certified copies and other similar documents;
• Retrieves and/or delivers files to the appropriate location or to the requesting customer;
• Files documents and maintains filing systems in both alpha and numeric formats as directed;
• Prepares and assembles hard copy and electronic files;
• Creates digital images of paper documents through the use of technical equipment and systems;
• Performs data entry and/or correspondence as assigned;
• Performs work outside and beyond the normal working hours during times of critical deadlines, projects or other time-sensitive duties. Non-exempt positions will be compensated for any hours worked over 40 in compliance with overtime and compensatory time policies and the Fair Labor Standards Act (FLSA);
• Maintains established organizational/departmental productivity standards;
• Maintains a professional working relationship with Judges, Judicial Assistants, Court Administration, and court personnel for court-related positions.
• Safely and successfully performs essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards;
• Maintains regular punctual attendance; reports to work on time at the assigned department/location and works the regular schedule/shift assigned for the position;
• Complies with all federal, state and local standards and all Clerk personnel policies and procedures; and
• Other duties as assigned.

EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• High school diploma or equivalent.
• Basic mathematical aptitude as well as alpha and numeric filing skills are required.
• Must have recent experience working with the Internet and Internet navigation.
• Must be able to accurately keyboard 30wpm or greater.
• Must be able to operate general office equipment such as: computer, printer, copy machine, scanner, fax, calculator, telephone, etc.
• Must have recent experience with computer applications such as Microsoft Word and have the ability to learn complex computer applications.
• Must have the ability to multi-task without jeopardizing accuracy and quality.
• Once trained and qualified, becoming deputized may be required to perform assigned functions.

LANGUAGE AND SENSORY REQUIREMENTS:

Must have the ability to read and interpret court documents, policies and procedures manuals. Must effectively communicate using and writing English with excellent spelling, grammar and punctuation in order to prepare reports and/or correspondence. Must be able to interpret and apply applicable laws, rules, regulations and policies. Tasks require visual and hearing perception.

PHYSICAL ABILITIES REQUIRED:

Tasks may involve regular and sustained performance of moderately physically demanding work, typically involving some combination of walking, climbing, balancing, stooping, kneeling, standing for long periods of time and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials up to 50 pounds.

ENVIRONMENTAL FACTORS:

Tasks are regularly performed without exposure to adverse environmental conditions. Tasks do involve exposure to dust, confidential information that must be safeguarded. Must promote a professional image to customers.

ADA/ADAAA:

The Bradford County Clerk’s Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Bradford County Clerk will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

CIVIL TRAFFIC/ JUVENILE SMOKING/FRONT OFFICE SUPPORT/CASHIERING

A Civil Traffic Citation is a non-criminal traffic violation that is not punishable by incarceration and for which there is no right to a trial by jury or a right to court-appointed counsel. This Division is the front line for Customer Service, directing all customers to the appropriate department and processes most Clerk fees.

Essential Functions:

• Greets and directs customers as they enter the Clerk’s Office.
• Provides overflow switchboard support.
• Collects and processes most Clerk fees.
• Inputs traffic citations.
• Inputs juvenile smoking citations.
• Process driver’s license suspensions for non-payment.
• Forward unpaid cases to collections.
• Schedules hearing dates into the computer, and journalizing/filing the information in a case file.
• Attends assigned court hearings/sessions and processes court documents in accordance with all procedures, legal requirements and/or judge’s orders.

Pay: From $16.25 per hour

Expected hours: 40.0 per week

Benefits:

• Bereavement leave
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person