Executive Administrative Assistant

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Ontario Wholesale Energy (OWE) is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions — Canadian Water Savings and Canadian Energy Savings Corp. — we deliver innovative, cost-effective energy and water conservation solutions to over 44,000 businesses. With over 65+ years of combined industry experience, we’re not just shaping the future of utility management — we’re leading it.

We’re growing — and we’re looking for an exceptional Executive Administrative Assistant to support our Executive Administrative Director and ensure seamless execution of high-level business operations.

The Role: Executive Administrative Assistant to EAD

You’re not just an assistant — you’re a strategic partner. You thrive in fast-paced environments, anticipate needs before they arise, and bring structure, reliability, and professionalism to every interaction. If you excel at supporting senior executives and love being at the centre of organizational coordination, this role is your opportunity to shine.

Key Responsibilities

• Proactively manage and optimize the EAD’s calendar, meetings, priorities, and travel
• Anticipate executive needs and adapt plans as business priorities shift
• Prepare meeting agendas, briefing materials, reports, and follow-ups
• Organize and support executive team initiatives, internal events, and cross-functional meetings
• Assist with HR coordination tasks such as onboarding/offboarding, documentation, and employee communications
• Create and maintain org charts, operational checklists, SOPs, and process documentation
• Provide executive-level communication support, drafting polished correspondence and handling sensitive information with discretion
• Support light financial administration, including monthly Visa reconciliation
• Liaise on behalf of the CAO with internal teams, partners, and external stakeholders
• Coordinate travel (flights, hotels, logistics) as needed
• Provide support to other Executives or departments during high-demand periods

Why Join Us?

• Join an innovative company transforming energy and water conservation
• Work alongside a driven, supportive, and collaborative team
• Opportunities for professional growth within a forward-thinking organization
• Competitive compensation and benefits
• A culture that values initiative, ownership, and excellence

What You Bring to the Table

• 3+ years supporting C-level or senior executives as an Executive Assistant or Executive Administrator
• Strong experience in scheduling, communication support, project coordination, and HR processes
• Highly proficient with MS Office, Google Workspace, DocuSign, Visio, Trello, SharePoint, HRIS systems (e.g., Collage), and YouTrack
• Exceptional communication skills — written, verbal, and interpersonal
• Impeccable attention to detail, organization, and time management
• Ability to stay calm under pressure and maintain absolute confidentiality
• A proactive, solutions-focused mindset — you're always one step ahead
• Bonus: Experience in project management or PMP certification

Our Commitment to Inclusion

At ONIT, we are dedicated to fostering diversity, equity, and inclusion, believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds, perspectives, and life experiences to join us in addressing the world’s toughest challenges.

Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodations due to a disability — visible or invisible — please contact us at info@ontariowholesaleenergy.com, and we will gladly assist you

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Application question(s):

• This role is in office at 2 Bloor St E Toronto ON, is that comfortable for you?
• This role has a salary starting between $55,000 - $60,000 is that comfortable for yourself?

Experience:

• Administrative: 1 year (preferred)
• Executive Assistant: 3 years (preferred)

Work Location: In person