Executive Assistant

Job Title: Executive Assistant

About Activ8 Solar Energies:

Activ8 Solar Energies are actively seeking an experienced, organised, and proactive Executive Assistant to support our COO. In this pivotal role at Activ8, you will provide high-level administrative support, including calendar and schedule management, travel coordination, expense handling, and the preparation of presentations and reports.

At Activ8 we're dedicated to empowering homeowners and businesses towards self-sustainability through exceptional customer experiences and innovative products. Be part of an industry that's shaping the future of our planet.

Why Join Us?

At Activ8, we’re not just about energy efficient upgrades, we’re about people. You’ll join a team that values:

• Quality – We don’t just meet standards, we set them.

• Innovation – It’s in our DNA.

• Respect & Inclusion – Caring for our people fuels our success.

• Accountability – We say what we do, and we do what we say.

• Safety – If it is not safe, we don’t do it

The Opportunity:

The Executive Assistant provides critical administrative, and operational support to ensure the COO operates efficiently and effectively across all areas of the business.

You will serve as primary gatekeeper for the COO, prioritising requests, redirecting or resolving items independently where appropriate, and ensuring the COO’s time is used effectively.

Key Responsibilities

• Provide comprehensive administrative support to the COO, including calendar, travel, and daily workflow management.

• Coordinate all COO-led meetings, including SLT and ELT sessions, by scheduling, preparing agendas and materials, taking minutes when required, and tracking actions to completion.

• Support the COO with external stakeholders by scheduling meetings, preparing briefings, managing follow-ups, and ensuring actions are completed.

• Assist in compiling operational reports, KPI summaries, and weekly updates to support effective decision-making.

• Prepare and proofread correspondence, presentations, reports, and other key documents.

• Provide administrative and organisational support for integration and strategic projects, including documentation management, meeting coordination, and tracking deadlines across multiple business units.

• Act as a central coordination point between the COO and cross-functional teams, ensuring timely information flow and alignment across departments.

• Partner with the People Team and internal departments to plan and execute company events, managing logistics, venues, catering, and on-site coordination.

• Manage internal and external communications with professionalism; draft and distribute memos, emails, and announcements on behalf of the COO.

• Oversee daily office operations, including meeting room management, vendor relationships, contracts, supplies, and equipment.

Requirements:

• 3–5 years’ experience as an Executive Assistant or similar role.

• Exceptional organisational and time-management skills with strong attention to detail.

• Experience with digital workflow tools (Teams, SharePoint, project management platforms) an advantage.

• High level of discretion when handling sensitive information and stakeholder interactions.

• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook), particularly in creating high-quality presentations.

• Excellent written and verbal communication skills across all business levels.

• Ability to work independently, manage priorities, and handle multiple tasks simultaneously.

• Experience in event planning and coordination is highly desirable.

• Solution-focused mindset with a willingness to learn and grow.

Our Benefits:

• Competitive Salary

• Company Bonus

• Pension Contribution

• Laya Healthcare

• Gym Memberships

• Breakfast Bar

• Life Assurance

• Flexitime

• Plus, additional benefits

How to Apply:

Interested in making a difference in renewable energy?

Activ8 Solar Energies is an Equal Opportunity Employer.