Executive Assistant

Caring for our city, creating a future for all

Our people are passionate about their communities and connected to their teams. They’re motivated by our genuine commitment to diversity and inclusion, and our clear, compelling plan for our global city: Sustainable Sydney 2030 – 2050 Continuing the Vision.

Be part of a purpose-led organisation with care at its core. You’ll make a difference by acting in the best interests of our communities and city. Be better together with collaborative and inclusive partnerships. Embrace possibilities and be open to new ideas and creating bold solutions.

About the role

The Executive Director of Strategic, Development & Engagement is seeking an EA to provide high-quality, timely support and help coordinate communication and administration across the Division.

In this role you will:

• provide high‑level executive support including complex diary management, meeting coordination and secretariat support, preparation of briefings, reports and memos.
• act as first point of contact for the Executive Director, ensuring timely, professional communication with internal and external stakeholders.
• coordinate and follow up requests from the CEO, Councillors and Executives to ensure accurate, on‑time responses.
• support compliance, reporting cycles, records management, and effective use of corporate systems.
• build relationships across the organisation and help foster a strong administrative community within the division.

About you:

• experienced Executive Assistant (or similar role) with strong judgement, discretion and adaptability.
• highly organised, tech‑confident and calm under pressure.
• strong written and verbal communication skills with the ability to tailor messages for diverse audiences.
• tertiary qualification in business administration (or equivalent experience).
• willingness to work flexibly to meet business demands.

This role has the option of a rostered day off each month, known as a 19-day month.

The recommended applicant must complete a pre-employment health declaration and a criminal history check.

Applications must be submitted online by 11:59pm, Tuesday 10th March 2026.

For more information, contact Cathy Coleman, Recruitment Advisor at ccoleman@cityofsydney.nsw.gov.au

What we can offer you

You’ll work with passionate, welcoming and supportive people who care for our communities and create a future for all.

Flexible working

• 3 days of care and cultural leave each year for health and wellbeing activities, cultural and religious days or events of significance
• Collaborative approach to flexible working
• City centre head office, with many public transport options.

Professional development

• Leadership and management development program
• Further education program providing reimbursement of course fees, and study and exam leave
• Opportunity to attend external courses and conferences
• Long service and employee recognition awards
• Employee assistance program offering free, confidential counselling

Supporting families

• 26 weeks paid parental leave and 6 weeks paid partner leave
• Paid and unpaid adoption and long-term fostering leave
• Paid superannuation for up to 52 weeks of parental leave
• Part-time and job-sharing options available
• Supportive return-to-work environment

Inclusive culture

• Recognised as an Inclusive Employer by the Diversity Council of Australia
• Active employee networks including City Women, City Pride, DiverseCity, Inclusive City, Young Professionals and Aboriginal and Torres Strait Islander network
• Recognised family inclusive workplace
• Veteran employment supporter

How to apply

We welcome candidates from all backgrounds in a workplace as diverse as our communities. We’re passionate about gender balance, with an executive team two-thirds female and half of leadership roles held by women.

All applicants, including Aboriginal and Torres Strait Islander peoples, people with disability, veterans and people of diverse sexualities and genders, are encouraged to join us.

We’re a disability confident recruiter. If you identify as a person with disability and require support for your application or the recruitment process, contact us at recruitment@cityofsydney.nsw.gov.au or 02 9265 9333.