Executive Assistant

Description:

Kirva Hospice, located in the Greater Richmond Region, is dedicated to serving our patients and family members with exceptional care, dignity, kindness, and respect. Our professional interdisciplinary hospice team is comprised of physicians, nurses, social workers, spiritual counselors, bereavement coordinators, and CNAs.

Position:

We are seeking a full-time onsite Executive Assistant to join our dynamic team. This non-exempt, hourly position reports to the CEO. The ideal candidate will have excellent high level clerical experience and is able to handle a wide range of office duties including phone calls, coordinate meetings, agendas, and calendars, assist staff as needed, manage new hire and onboarding process, file/database organization, office key and ID badge management, conduct surveys, accounts payable/receivable, process bi-weekly payroll, process statistics and maintain various company reports, partner with insurance broker relative to company benefits administration, etc.

Strong skills needed include confidentiality, time management, organization, verbal and written communication, attention to detail, ability to anticipate needs, self-starter and follow through, appropriate resource utilization, and ability to prioritize multiple duties. Healthcare and/or hospice experience preferred.

This role interacts with with a variety of stakeholders including physicians, clinical staff, management, referral sources (ALF's, SNF's, Senior Communities and Hospital Case Managers), patients, and family members.

Essential Duties and Responsibilities:

• Manage multiple office functions effectively.
• Create and properly maintain documents, policies, files, etc.
• Assist with Human Resources duties as needed.
• Process biweekly payroll (Dominion preferred).
• Partner with benefits broker to administer benefits.
• Prior accounting experience (e.g., accounts payable/receivable).
• Prior EMR experience preferred, specifically HCHB.
• Assist with patient billing duties.

Requirements:

• High school diploma or GED. College business courses strongly preferred. Associate's degree in business related field preferred.
• Minimum of five (5) years of clerical experience with at least three (3) years of high level clerical experience.
• Office management experience strongly preferred.
• Healthcare and/or hospice experience preferred.
• Proficiency in Microsoft Office Suite and technology.
• Excellent customer service skills.
• Experience with Human Resources tasks.
• Payroll processing and reporting experience (Dominion preferred).
• Benefits administration experience.
• Accounting duties experience (e.g., accounts payable/receivable, patient billing).
• EMR experience preferred, specifically HCHB.

This position offers the opportunity for you to utilize your knowledge, skills, abilities, grow, and work in a dynamic environment with a team whose focus is to consistently deliver excellent healthcare to all the patients and families we serve.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• How many years of experience do you have in healthcare?

Experience:

• clerical / office: 5 years (Required)
• high end clerical / office: 3 years (Required)

License/Certification:

• current, driver's license with an acceptable driving record (Required)

Ability to Commute:

• Richmond, VA (Required)

Work Location: In person