Executive Assistant

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Description:
Zurich Cover-More helps people travel safely across the globe every day. We are there at every step of a traveller’s journey, to keep them safe and help them out if something goes wrong. We are committed to providing reliable, fast, flexible and bespoke services for our customers as well as the many well-known brands we partner with!

We are on the search for an experienced and energetic Executive Assistant, ready to jump straight into action. This is a 6-month full-time maximum term contract based in our North Sydney office. As an Executive Assistant, you will be a key player in ensuring the smooth operation of the executive office and will contribute significantly to the overall success of the organisation.

Salary: Competitive salary plus super PLUS annual bonus incentive

So, what’s the job?

Providing executive assistance and support driving strategic analysis to, 2 executive leaders with supports potentially required to other executive leaders if required.

You’ll coordinate and manage the executives’ schedules, including arranging meetings, conferences, and appointments (with managing different time zones). Also anticipate schedule conflicts and proactively resolving these conflicts
You’ll coordinate domestic and international travel, including visas, accommodation, and transport, ensuring compliance with company policies and timely communication of travel details
You’ll provide end-to-end support for meetings and events, including material preparation, minute-taking, action tracking, and drafting high-quality documents and presentations
You’ll manage communication and relationships with internal and external stakeholders across time zones, acting as a key liaison for executive leaders, ensuring timely responses, clear information flow, and strong professional connections
You’ll support project delivery by coordinating and managing budgets (including submissions, forecasts, and expense monitoring), tracking risks and metrics, ensuring compliance with policies and regulations and overseeing small projects to achieve defined objectives and business outcomes

And what are we looking for?

To be successful in this role -

You’ll have proven experience as an Executive Assistant or in a similar administrative role supporting executives with global responsibilities
You’ll have strong communication, organisational and multi-tasking skills to manage/coordinate calendars, events, appointments across local and global time zones
You’ll have excellent verbal and written communication skills with the ability to tailor communication style depending on the audience
You’ll be able to manage priorities and pursue tasks to completion within deadlines with high accuracy and attention to detail
You’ll have the ability to adapt to work independently in a dynamic and fast-paced environment

So, why choose us?

We value optimism, caring, togetherness, reliability and determination.

We have more than 2900 employees worldwide: we’re a global group of digital specialists, actuaries, marketers, doctors, nurses, case managers, claims specialists, finance experts and customer service professionals. We share a global mission to look after travellers, at every step of their journey.

Job flexibility. We understand the importance of making sure that work fits into your life, not the other way around. Our hybrid work week policy ensures our employees maintain work-life balance with the flexibility of 5 days in the office per fortnight.

Career growth. We want you to continue to learn, develop and bring your ideas to the table. We want to hear what you think, and we want you to work with the business - not for the business!

Take the time you need, for you and your community. We encourage you to take the time you need, when you need it. We offer regular annual and personal leave benefits along with anniversary leave, volunteer leave and a comprehensive paid parental leave scheme.

Travel and work with us. We’ll help you keep travelling in your career, oh and quite literally with free travel insurance. We also offer great discounts through our extensive travel partnerships…so start planning for your next trip today!

Diversity and inclusion. We respect who you are and thoroughly embrace diversity. So whatever walk of life you wander, just be you and come as you are.

Apply today and let’s go great places together!

To learn more about working at Zurich Cover-More, check out our careers and benefits page!