Executive Assistant

JOB DESCRIPTION

Become an integral part of our Security Services team! Each day will be unique – bring a positive attitude, entrepreneurial spirit and get ready to roll up your sleeves. This position is an essential part of the team and will have exposure to several aspects of running a banking office.

Job Summary:

As a Business Assistant within the Commercial & Investment Bank, you will predominantly perform diverse secretarial duties. You will possess a strong work ethic and a solutions approach . You will support business leaders across different lines of businesses.

Job Responsibilities:

• Provide advanced, proactive diary/email management, facilitating swift set-up of client meetings.
• Be client facing and comfortable dealing with internal and external stakeholders.
• Provide shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm.
• Set up meeting, conference calls, telepresence - internally and externally.
• Finalize travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground. transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries.
• Manage expense processing , reimbursement, account reconciliations.
• Be an integral part of business, understand group priorities and business expectation.
• Perform general administration duties (Room bookings, filing, photocopying).
• Provide team support and partner with assistants across the group to provide coverage for absence where necessary.

Required qualifications, capabilities, and skills:

• Full competency in diary management, can apply good judgment and has an understanding of competing priorities.
• Strong, executive communication style.
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize traveller's time.
• Can demonstrate pro-activity and ownership within a role.
• Strong technical capabilities, experience of Outlook calendar management required.
• Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately.
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
• Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively.
• Is flexible, willing and open to change.
• Has a high level of attention to detail and delivers high quality results.

Preferred qualifications, capabilities, and skills:

• Is a team player who can build networks and work in partnership.
• Solution-orientated.
• Is driven and can manage expectations through communicating proactively and often across different hierarchies.
• Act as a role model to their peers e.g. lead by example.

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.


ABOUT THE TEAM

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.