Executive Assistant

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Position Summary

Born from a passion for hockey, Stathletes proudly provides exclusive data, reports, insights, and visualizations to major hockey leagues, teams, partners, and affiliates worldwide.

As we continue our rapid growth, we are seeking an extraordinary Executive Assistant to join our team! This role is ideal for a proactive, highly organized individual who thrives in a fast-paced, tech-driven environment.

Supporting multiple senior leaders, the Executive Assistant plays a key role in combining strategic support with day-to-day administrative excellence. This full-time position is critical in ensuring the leadership team and office run smoothly and efficiently.

Key Responsibilities

· Manage and optimize calendars for the CEO and senior executives; resolve scheduling conflicts and prioritize meetings.

· Coordinate domestic and international travel (flights, accommodation, transport, itineraries).

· Prepare documents, internal reports, presentations, and executive-level communications.

· Organize internal meetings, leadership offsites, cross-functional reviews, and client sessions.

· Track deliverables, follow-ups, and project milestones to ensure alignment with leadership goals.

· Handle sensitive communications and documents with utmost confidentiality and professionalism.

· Support occasional personal tasks for the CEO, such as scheduling and property maintenance.

· Assist with expense tracking, reimbursements, and related administrative documentation.

· Plan logistics for events including conferences, executive retreats, and team-building activities.

· Streamline processes and develop tools or templates to improve administrative efficiency.

Qualifications & Skills

· 5+ years of executive support experience, preferably in a high-growth or multi-departmental setting or Post-secondary education in Business Administration, Management, or a related field.

· Professional and clear communication skills at all organizational levels.

· Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools like Slack.

· High emotional intelligence and a proactive, anticipatory work style.

· Excellent organizational, multitasking, and time-management abilities.

· PMP or project coordination experience is considered an asset.

What We Offer

· Competitive salary based on experience

· 50% employer-paid benefits after one year

· Flexible hybrid working model

· A collaborative and empowering culture focused on growth and transparency

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If this role feels like the right fit for your career path, apply today by sending your cover letter and resume to careers@stathletes.com. Come help us elevate the game!

We look forward to hearing from you.

Please note: Only candidates selected for an interview will be contacted. Thank you.

Job Types: Full-time, Permanent

Expected hours: No more than 44 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Vision care

Work Location: Hybrid remote in St. Catharines, ON L2R 7E1