Executive Assistant / Administrative Coordinator

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Job Summary

Ontario Flower Growers is seeking a highly organized and dependable Executive Assistant / Administrative Coordinator to support daily operations, executive functions, and finance coordination.

This role supports multiple areas of the business and requires someone comfortable managing a range of tasks while shifting priorities, and working closely with leadership.

Duties

• Manage schedules, calendars, and daily coordination across departments
• Prepare meeting materials, agendas, minutes, and track follow-ups
• Coordinate board-related activities and maintain confidential records
• Assist with accounts payable including invoices, and buyer/grower communication
• Support Finance Controller with journal entries and financial documentation
• Maintain and organize files, records, and internal systems
• Prepare reports, summaries, and internal documentation
• Coordinate internal events, meetings, and operational initiatives
• Act as a central point of contact for internal communication and task tracking
• Monitor deadlines and ensure timely completion of administrative and operational tasks
• Support general office operations and assist with controller and office manager requests

Requirements

• 3+ years in an administrative, executive assistant, or similar role
• Experience supporting finance functions (AP, basic accounting, or bookkeeping)
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Strong communication skills
• Comfortable handling confidential information
• Able to work in a fast-paced, multi-functional environment
• Able to be adaptive to overall office admin tasks

We value proactive professionals who are eager to support our leadership team while growing their careers in a vibrant workplace. This paid position offers the chance to develop essential skills across administrative functions while making a meaningful impact every day.

Why Join Us

• Stable, well-established organization
• Varied role with real impact across the business
• Collaborative, team-oriented environment
• Early morning start with early afternoon finish
• Flourishing business focusing on web launch and trending growth

We would like to thank all applicants for their interest; however only those selected for an interview will be contacted.

Ontario Flower Growers Co-operative (OFG) is an equal opportunity employer and considers qualified applicants for employment without regard to race, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or any other protected factor.

Job Types: Full-time, Permanent

Pay: $52,000.00-$60,000.00 per year

Benefits:

• Dental care
• On-site parking
• Paid time off
• Store discount
• Vision care

Application question(s):

• Have you had experience in Bookkeeping?
• Do you have experience reporting to Board Members and taking meetings minutes?

Experience:

• Office Admin: 3 years (required)

Work Location: In person